Brand ManagerProvides administrative support, problem solving, and overall operational efficiency to SGH VP Human Resources, and three additional executives - VP Real Estate, VP Marketing, AVP Finance (identified exec. team). Works collaboratively with Exec.
Admin for GM for above purpose, and as a prime contributor to the Brand ELT by maintaining consistent administrative and communication flow.Major Duties And Responsibilities:Makes and oversees all travel and meeting arrangements for VP HR and SGH Executives listed (hotel, flight, car, agenda, logistics). Provides pre-travel packets including all relevant information, provides post-travel expense reporting supportSeeks out travel information and solutions in advance for identified teamSchedule meetings and conference calls, has a proactive attitude toward sameBuilds relationships effectively and values maintaining relationships with key personnel in building and fieldProactively learns and can answer basic HR transactional questions ? forms to use, people to contact, ways to increase efficiency for our brandServes as contact with Recruiting, maintains continuous contact and updates VP HR on progress with openings, tracks same as neededSupports VP HR on tracking and communicating related to external network buildingProvides needed in-building support for remote VP Real Estate, including proactive problem-solving and relationship building for VPs efficiency and productive use of timeOverall high level of computer proficiency ?
Microsoft Office Suite, Word, Excel ? including pivot tables, ready sorting of data, Power Point preparation, etc.Understands and exhibits sensitivity to confidential informationThinks ahead to increase efficiencies, takes accountability for smooth flow of administrative support to teamOversight on and control over office efficiency? supplies, maintenance calls, problem solving, IT liaison, printer issues, video conferencing, webinar use, etc.Collect and distribute department mail/packagesMonitor calendars and track PTO, etc.Maintains in collaboration with GM Executive Assistant contact lists internal and external to brand, updates on organizational chartsCoordinates all administrative paperwork related to HR - PCN forms, recruiting forms, etc.
and tracks progress on sameKeeps up to date on all building related mattersWill serve as integral part of SGH on-boarding experience for new associates (e.g. VM extensions, laptops, business cards, cell phone), working with functional teams and VP HR to ensure smooth transition into SGH and LuxotticaViewed as a go-to person for things in identified scopeCompose e-mails and correspondence with direction of VP HRWeekly touch base meetings with listed ExecutivesCommunication With Others:Exercises very good spoken and written English, responds to internal requests in a timely and professional manner; assists and cooperates with other departments needing assistance of VP HR and identified executives. Provides communication to external contacts as directed and patterned by each executive.