Assoc Admin Assistant

Associate CoordinatorThe Associate Coordinator will maintain Eureka office and facility functions including donations, mail/shipping, supplies and inventory, conference room and event management, reporting, security, manage day-to-day receipt of checks, prepare bank deposits, manage and update Settlement System and proof of delivery process, and other duties as they arise.ResponsibilitiesProvide administrative support to leadership and Market coverage, front office and settlement managementEnsure invoices are paid timely, accurately and with the proper approvals utilizing SAP, P-Card and AmexCreate/Process Purchase Order Requisition with MCC team in SAP - MyBuy and Powerhouse AppVerify daily receipts of checks and money orders against daily route delivery documentsEnter all daily receipts into SAP Settlement systemUtilize Bank of America CashPro for check deposits and deposit reportsValidate use of Funds with MEM move team and Delivery SupervisorIdentify Bank Adjustments including NSF and Deposit Adjustments and providing timely communication with Functional Teams for further actionVerify and account for all expected documents including Proof of Delivery, etc.Identify discrepancies and variances and document all variances in SAP notesMaintain Cashier Workbooks and Logs to support Sector Accounting. Work to resolve discrepancies and variances with Functional TeamsMaintain records management and Daily Route paperwork filesRun and distribute all required End of Day reports to Functional TeamsEnsure Free Goods process is executed according to policy and reconciled each periodAccounts Receivable Support - E-Checks, research and resolve AR discrepanciesFrontline staffing functions: ADP Site Captain, I9 Verification, New Hire OrientationLocation Process Owner for SecurityLocation Process Owner for TelecomSupport Delivery team with Pepsi Direct CRS system to ensure all inquiries are resolved within 4 hoursMaintain coupon process according to control guidelinesMaintain calendars and schedules for S&D meetings/eventsMaintain organization charts and contact listsMaintain a high level of integrity and professionalism in handling confidential matters and materials.ERG communicationOther duties and special projects as assignedCompensation and Benefits:The expected compensation range for this position is between $39,500 - $63,100.Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.Qualifications1+ years providing administrative support or general business experience or an equivalent combination of education and relevant experienceExperience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level reviewWorking knowledge of basic accounting principlesAbility to administer specific applications/time bound processes to meet all deadlinesAbility to learn quickly and become proficient in multiple proprietary IT applicationsCritical thinking and problem resolution skillsCommitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial inputDemonstrate tact, maturity, professionalism and respect for others, both internally and externallyMust be a strong team player and assist other staff when necessaryMust embrace change and welcome new ideas and projectsAbility to handle multiple changing priorities simultaneously in often challenging situations; ability to work proficiently and calmly under pressureOutstanding organizational and follow-up skills including sensitivity with confidential informationProficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone).Respects & values differences, acts with integrity, and operates with justiceAbility to lift a minimum of 20lbs.Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections , commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age