Assistant to Office Manager

We are a seeking a reliable and organized office manager/ Administrative Assistant to support the daily office operations. The ideal candidate will have strong administrative skills, experience with QuickBooks, and the ability to manage multiple tasks in a fast-paced environment

• Salary of 60k to 70k annually
• Mon - Fri morning shift
• Hobe Sound, FL

Responsibilities

• Answer and direct incoming phone calls
• Greet clients, vendors, and visitors professionally
• Manage scheduling, appointments, and calendars
• Prepare correspondence, reports, and other documents
• Maintain organized filing systems and company records
• Process invoices, accounts payable, and accounts receivable
• Assist with payroll and bookkeeping tasks using QuickBooks
• Coordinate with project managers and field staff
• Order office supplies and maintain office inventory
• Perform other administrative duties as assigned

Requirements

• Previous experience as a secretary, administrative assistant, or office administrator
• Required: QuickBooks experience
• Construction industry experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work independently