Assistant Registrar

Assistant RegistrarThe Assistant Registrar of Academic Records assists in the management of all activities related to the Office of the Registrar, including serving as custodian of student records, in a manner that is consistent with the College's mission and accreditation standards. This position reports directly to the Associate Registrar of Academic Records within the Registrar's office and works Monday through Friday, 8:30am to 4:30pm.Major/Essentials Functions:Process requests related to:Academic TranscriptsState Board LicensureDegree verificationsGood Standing and enrollment verificationsName and address changesNational Student Clearinghouse verificationsAssist in managing the academic grading processes:Manage the grading calendarsNotify faculty of grading deadlinesMonitor faculty grade entry for adherence to deadlinesEnter grade changesPerform end of term grades processingData entry and maintenance of student data, to include:Course registration and add/dropTransfer creditTranscript notesProvide reports as needed related to:Student and program enrollmentProgram historyCourse offerings and utilizationOther course and student-related reports as neededOversee the evaluation of courses and instructors through CourseEval softwareAssist with certification of Veteran Student benefits for the Philadelphia CampusAdminister the document management process to ensure information is scanned and recorded correctly.Provide customer service for Registrar Office constituentsProtect confidentiality of student academic records by enforcing the provisions of the Family Educational Rights and Privacy Acts (FERPA).Consistently and fairly administer all student and academic policies as they relate to the Office of the Registrar.Perform related duties as required.Required:Bachelor's degree and 2-3 years of experience in a college or university Registrar's Office or related experienceKnowledge of higher education registration and records maintenance proceduresDemonstrated ability to:Effectively communicate with students, administrators, and external agencies.Assess problems, identify appropriate actions, and communicate solutions to management, staff, and student customers.Communicate effectively, verbally and in writing with an ability to present information clearly and effectively to groups of studentsMulti-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detailEffectively identify and resolve problems and to maintain strict confidentiality related to sensitive informationPreferred:Experience using databases and reporting tools, preferably Banner, Workday and ArgosProficiency in use of Microsoft Word, Excel, Power Point, internet, and email.Starting Salary: $52,000.00 annuallyThe referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

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