Assistant Financial Administrator

POSITION SUMMARY

The Financial Administrator Assistant supports Moltus Building Group’s accounting and finance activities by completing routine transactions, maintaining accurate records, and providing dependable administrative support to the finance team. This position follows established procedures and works under the direction of the Financial Administrator and/ or Controller/ CFO to help ensure timely and accurate processing of financial information.

DUTIES

·        Assist with routine accounts receivable activities, including preparing customer invoices, entering receipts, and maintaining billing records.

·        Enter and maintain financial data, vendor information, project costs, job budgets, and contract billing details in the company’s accounting systems.

·        Prepare subcontractor payment packages, lien waivers, and related compliance documents for review and processing.

·        Assist with compilation of subcontractor lien waivers and compliance documents. 

·        Compile supporting schedules and documentation for monthly and year-end close activities, including journal entries and accruals prepared or reviewed by others.

·        Prepare standard financial reports and spreadsheets for review by finance leadership.

·        Contact vendors, clients, and internal team members to obtain missing information and resolve routine billing or payment questions.

·        Maintain organized, accurate, and secure electronic and paper financial records in accordance with company procedures.

·        Assist with audits, budgeting, forecasting, and other finance projects by collecting information and preparing supporting materials.

·        Follow established accounting controls, approval processes, and confidentiality requirements; escalate unusual transactions or exceptions to the appropriate leader.

·        Perform other related accounting and administrative duties as assigned.

QUALIFICATIONS

·        Associate or bachelor’s degree in Accounting, Finance, or Business Administration preferred; equivalent experience may be considered.

·        3+ years of experience in accounting or finance; construction industry experience strongly preferred.

·        Knowledge of general accounting principles and job cost accounting.

·        Proficiency in accounting software (Sage, Viewpoint, Foundation, or similar systems) and Microsoft Excel.

·        Strong organizational skills, attention to detail, and ability to manage multiple priorities.

·        Excellent communication and problem-solving skills.

·        Team-oriented with a proactive, dependable work ethic.

·        Clear communication skills and the ability to follow established procedures, manage deadlines, and protect confidential information.