Assistant Director of Clinical Education

Assistant Director of Clinical Education

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Assistant Director of Clinical Education

Position Control Number

Position Control Number A01129

Type of Position

Type of Position Administration

Position Status

Position Status Full-time

Department

Department 1412-Clinical Education – Northwest

Campus

Campus Western University Campus-Lebanon, OR

Position Location

Job Summary

Under the general direction of the Associate Dean of Clinical Education and the Site Dean of HCOM , the Assistant Director of Clinical Education is responsible for providing administrative oversight and preceptor management for the Department of Clinical Education at HCOM . This includes developing, implementing, and monitoring third and fourth year clinical rotations for students pursuing the DO degree at WesternU HCOM , as well as direct and general supervision of personnel in the HCOM Department of Clinical Education.

Knowledge, Skills and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Knowledge:

• Knowledge of program administration within a major university setting.
• Knowledge of clinical education systems, preceptor relationships, and medical school academic environments.
• Knowledge of accreditation processes and curriculum improvement practices.

Skills:

• Proven experience in the full spectrum of relationship management, external relations, and project/event management.
• Ability to prepare and present professional reports, proposals, and research findings to various stakeholder groups in written and oral form.
• Strong organization, management, and administrative skills.

Abilities:

• Ability to communicate with others in person, in writing, and by telephone.
• Ability to effectively interact with administration, faculty, staff, and students.
• Ability to work effectively with deans and directors, academic and university leaders to achieve goals.
• Ability to establish priorities and implement strategies to achieve desired outcomes.
• Ability to demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• Bachelor’s Degree required.

Experience:

• Minimum of five years of management or administrative experience, preferably in a clinical or medical school academic setting.

Preferred Qualifications

Experience:

• Project and event management experience preferred.
• Experience managing rotations logistics and preceptor engagement in a medical school environment is highly desirable.

Key Responsibilities

• Provide administrative support to the Department of Clinical Education, including operational oversight of department activities.
• Determine administrative priorities, schedule, and assign work to non-exempt staff.
• Oversee the effective management of students, preceptors, and staff.

Key Responsibilities

• Ensure effective relationship management with preceptors and students on rotations.
• As directed, perform rotation site visits, conduct audits of clinical experience quality, compliance with University policy, and ensure appropriate supervision of medical students is maintained.
• Assist second-year pre-clinical students with transition to clinical years.

Key Responsibilities

• Oversee event management related to Clinical Education including but not limited to Preview Day, Didactic/Conference Week, Hospital Day, and Residency Fair.
• Organize preceptor events as directed. Coordinate Didactic Weeks and rotations orientation — collect, copy, and process examinations; coordinate lecture materials; arrange for exam proctors.

Key Responsibilities

• Manage student scheduling for OMS III and OMS IV; resolve conflicts between students, medical facilities, and preceptors; secure new rotation sites when needed; assist students modifying rotation schedules per departmental policy.
• Collaborate with HCOM Operations and Academic Informatics on business management systems.

Key Responsibilities

• Prepare accreditation documents as needed and participate in curriculum improvement processes.
• Collaborate with various HCOM departments as directed by the Associate Dean.

Key Responsibilities

• Perform other duties as assigned.

Posting Details Continued

Work Schedule

• 40 hours per week.
• Occasional additional hours may be required for events, site visits, or deadline-driven activities.
• In-person, remote work not available.
• Travel may be required for various off-site meetings, training, conferences, and/or events including site visits at affiliated clinical locations.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $75,000.00 Annually

Maximum

Maximum $85,000.00 Annually

Physical Demands

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, and to use hands to operate a PC in the performance of job duties. The employee is regularly asked to sit and reach with hands and arms. The employee is occasionally required to stand, walk, and stoop. The employee regularly lifts or moves objects weighing up to 10 pounds and occasionally may move or push up to 25 pounds. Special vision requirements include close, distance, color, and peripheral vision. The position may require frequent travel between campuses and to off-site meetings, events, or rotation sites.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties of the position are normally performed in a typical office setting. The noise level in this setting is usually moderate due to office machines and light office traffic.

Posting Information

Posting Number

Posting Number A01048

Posting Date

Posting Date 08/13/2026

Close Date

Close Date 08/13/2027

Open Until Filled Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation #1
• Letter of Recommendation #2
• Letter of Recommendation #3
• Additional Applicant Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * This position is located in Lebanon, Oregon. Are you willing and able to work from this campus location?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Some High School/No Diploma/No GED
  • High School Diploma/GED
  • Some College Coursework
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Doctoral/Professional Degree
• * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.

  (Open Ended Question)

• * Are you a current employee at Western University of Health Sciences?
  • Yes
  • No

309 E. Second St.
Pomona, CA

COMP-Northwest:
200 Mullins Dr.
Lebanon, OR

CHS-Northwest:
2665 S. Santiam Highway,
Lebanon, OR 97355

COMP-Northwest:

CHS-Northwest: