Assistant administratif CFA H/F

Job TitleJob Description: Provides administrative support to the service manager. Acts as an internal and external interface.Main Responsibilities• Perform administrative tasks in support of the service manager• Track training openings in conjunction with the service manager and DAFPIC services. Update the tracking table.• Respond to UFA and internal information in conjunction with the service manager• Update, manage, and provide information related to the NET CANDIDAT portal (new training courses to be created, candidate registration modalities, etc.)• Develop, transmit, and track UFA creation agreements, update the tracking table• Provide physical and telephone reception.

Manage and ensure the traceability of mail.• Support the service manager in communication: act as an interface with external stakeholders, manage the service's outbound communication via the apprenticeship service functional box.• Interface with internal and external stakeholders (appointments, interviews)• Schedule annual interviews, prepare supporting documents (administrative part)• Update and track leave requests, telework, TIPI regularization, and transmit information to various stakeholders• Enter, format, reproduce, and distribute various documents (letters, reports)• Manage logistics, organization, preparation, and follow-up of meetings and formalize meeting minutes• Enter and update databases• Support the deployment of the quality approachProfile SoughtDesired Professional SkillsKnowledge: Desired knowledge of the YPAREO apprentice management software. If necessary, internal training will be provided by the academic CFAOffice Suite ProficiencySkills:• Ability to manage time, establish priorities...• Capacity for adaptation• Sense of organization• Responsiveness• Rigor / ReliabilityPersonality:• Have an initiative spirit, be autonomous in your work.• Be available and attentive• Relationship skills• Ability to work in a teamRequired Profile: Minimum Bac +2 and experience in the training field if possibleMinimum Required Education LevelLevel 4 Bachelor's DegreeAdditional InformationContact Person: Send the application package (CV and cover letter are mandatory, within one month from the publication date of the job offer) to:Madame Paula SOUBEYRAN, Head of the Human Resources Service DRAFPIC-GIP:Career page to apply: Conditions of EmploymentSpecifics of the Position:One-year renewable contractSpecial Conditions of Employment: Constraints in terms of hours and workload during peak activity periods, especially at the start and end of the school yearSupervision: NOProject Management: NONumber of agents supervised by category: … A - … B - …CType of profile: Beginner intermediate experienced expertExperience of at least 5 years in the field of administrative assistancePreferred Academic Background: General Bac, Bac STMG, Bac pro AGORA, up to BTS and DUTOther: Indicative salary range: €1,900 to €2,100 gross per month(Positioning based on academic qualifications and professional experience of the candidate, in line with the position)Full-time