Articulation Specialist (Part Time)

Position Overview

The PT Articulation Assistant Position is fixed-term for one year and provides critical operational support in organizing and validating transfer equivalency records and documents. It ensures database maintenance integrity, tracks institutional articulation updates, and contributes to the development and implementation of articulation and degree pathway initiatives. The position organizes and compiles information needed to produce transfer pathways for fifteen LMU majors as part of LMU’s Accelerated Transfer and Low‑Income Access and Success (ATLAS) program.

Position Specific Accountabilities

• Support database management and quality assurance for articulation records.
• Assist in the development of clear, student‑centered degree pathway materials.
• Ensure timely updates and publication of transfer information on LMU’s Registrar website.
• Promote data accuracy, accountability, and accessibility across the institution.
• Oversee and maintain data for evaluated courses in Banner and other systems.
• Research, develop, and implement course articulations for LMU’s Core Curriculum requirements, major preparation, and course‑to‑course and transferable courses from other institutions.
• Serve as a liaison with institutions, LMU colleges and schools, regarding the coordination and development of articulation.
• Establish and maintain effective working relationships with a wide variety of constituents.
• Provide quality customer service in a timely manner.
• Other duties as assigned by the University Registrar, Associate Registrar or Assistant Registrar, including staffing convocation and commencement and related activities and events.

Loyola Marymount University Expectations

• Exhibit behavior that supports the mission, vision, and values of the university.
• Promote an environment that supports diversity and inclusiveness.
• Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor’s degree or equivalent experience.
• Two years of related Registrar’s Office experience, or a combination of education and experience that affords comparable knowledge and skills.
• Administrative work experience involving transfer credit, academic advising, or graduation evaluation.
• Experience with Banner, College Source, and transfer-related systems is preferred.
• Ability to collect, compile, analyze, and evaluate data and to present findings verbally or in writing.
• Excellent computer literacy skills (databases, systems, word‑processing) to maintain and troubleshoot transfer credit rule database.
• Strong skills with MS Word, Excel, Outlook, and database systems.
• Knowledge of methods, standard practices, and terminology associated with the articulation process and evaluation procedures.
• General knowledge and skill with Banner, transfer credit modules, and databases.
• Strong interpersonal skills using tact, patience, and courtesy.
• Excellent organizational skills and time‑management to manage multiple priorities.
• Strong attention to detail and accuracy.
• Experience working with large datasets, using databases and technology.
• Ability to perform detailed and complex analysis using critical thinking and analytical skills.
• Ability to exercise a high degree of independent judgment in applying highly complex procedures, rules, and regulations.
• Effective verbal and written communication skills.
• Ability to establish and maintain cooperative and effective relations with university employees, students, faculty, and the public.
• Ability to analyze and evaluate transcripts, coursework, credits, records, and related materials.
• Ability to solve complex issues related to transfer course articulations and policy implementation.
• Demonstrated awareness and appreciation of the cultural diversity of the university community.

Salary range: $25.87 - $32.31 per hour, commensurate with education and experience.

Staff Term (Fixed Term).

Please note that this position may not be eligible for visa sponsorship now or in the future.

EEO Statement

Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer‑related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, other school‑administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU’s Jesuit identity and character.

To learn more about the University's Statement of Non‑Discrimination policy and related grievance procedures or to report questions or concerns about sex‑based discrimination, please contact or 310‑568‑6105. To learn more about Federal & State Employment Notices, please refer to the relevant agencies.