Accounts Payable and Accounts Receivable Specialist
Responsible for accounts payable and accounts receivable activities. Provide data and/or complete reports required by the company.
Responsibilities and Duties:
- Process accounts payable for various management and real estate managed entities
- Review invoices for accuracy, required approval and proper coding to the appropriate general ledger account
- Prepare aging report for the senior accountant and controller for review
- Assist senior accountant and controller with approval for release of invoices to be paid
- Review detail reports for general ledger reclassification
- Process the accounts payable month end closing
- Prepare weekly check run
- Post online payments in a timely manner
- Prepare required company reports as requested: purchase analysis report, weekly and monthly check register, aging reports, benefit insurance reconciliation, 1099's, and maintain W-9's
- Maintain a high level of customer satisfaction
- Resolve any complaints that fall within scope of responsibilities in a prompt and professional manner. Forward issues to senior accountant and controller as appropriate
- Provide assistance to administrative assistant as needed during the A/P filing and scanning processes
- Process accounts receivable for various management and real estate managed entities
- Review invoices for accuracy, required approval and proper coding to the appropriate general ledger account
- Review aging report in advance of the senior accountant and controller review
- Review detail reports for general ledger reclassification
- Process deposits daily and forward to billing companies in accordance with established processes and procedures
- Assist with preparation of required reports as requested
- Complete forms as requested by management
- Review completed reports with senior accountant and controller and obtain approval prior to submission to requesting company
- Track payments on accounts and research outstanding balances
- Create and manage invoices/billing for entities managed through company
- Reconcile payments against claims and make any appropriate adjustments to accounts
- Research and analyze account balances over 45-60 days
- Work closely with billing companies to request reports, discrepancies, and adjustments as necessary
- Maintain a high level of customer satisfaction
- Resolve any complaints that fall within scope of responsibilities in a prompt and professional manner. Forward issues to senior accountant and controller as appropriate
- Maintain positive relationship with vendors and customers
- Maintain excellent communication with internal department managers, directors and employees
- Perform other duties as assigned
Skills & Abilities Requirements:
- Must have at least one-year accounting experience. Associate degree preferred
- Excellent computer skills, including the use of Excel, Access and Word. QuickBooks knowledge preferred
- Good written and oral communication skills
- Good mathematical skills
- Excellent problem-solving skills
- Ability to establish goals and monitor progress against goals
- Ability to handle multiple projects simultaneously with minimal supervision