Admissions Assistant

Admissions & Enrollment Data Coordinator

Deerfield, MA | $21–$24/hour | Temporary Through April | Potential Temp-to-Hire

Admissions & Family Support

• Manage the Admissions email inbox and respond to phone calls, inquiries, and interview scheduling requests.
• Assist prospective students and families with application requirements, enrollment questions, and important deadlines.
• Maintain and update admissions communications, email templates, confirmations, and applicant checklists.
• Coordinate admissions mailings, including international acceptance materials and informational packets.
• Welcome prospective students and families during campus visits.

Data Management & Application Processing

• Review, organize, upload, and maintain applicant records, including transcripts, recommendations, grades, and supporting documents.
• Track application requirements, missing materials, deadlines, and applicant status updates.
• Process transcripts and prepare applicant materials for admissions committee review.
• Scan and upload incoming documents into the school's admissions database.
• Prepare and distribute academic data sheets and other enrollment-related reports.
• Ensure accuracy, confidentiality, and organization of student and applicant information.

Administrative & Office Support

• Provide general administrative support to Admissions Officers and application review teams.
• Assist with admissions events, campus visits, and special programs.
• Provide backup support for campus visit and tour coordination.
• Greet visitors and assist with front-office operations.
• Support additional administrative projects and responsibilities as needed.

Qualifications

• Associate's degree or equivalent relevant work experience required.
• 3–5 years of customer service, administrative support, or related experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, and Google Docs.
• Comfortable working with databases, managing electronic records, and processing detailed documentation.
• Ability to prioritize competing deadlines and manage multiple tasks efficiently.
• Professional, personable, and comfortable communicating with students, families, and staff.
• Ability to handle sensitive and confidential information with discretion.
• Flexible, team-oriented approach and commitment to working with a diverse community.
• Previous experience in admissions, education, enrollment, or student services is a plus, but not required.