Administrative Support Associate (#T00858)

Administrative Support AssociatePosting Number - temp hourly1216PWorking Title - Administrative Support Associate (#T00858)Department - Coulter Faculty CommonsSalary Range - $20.21/hourThe primary location of this position is the Cullowhee, NC campus. This position provides administrative support to Coulter Faculty Commons. The Administrative Support Associate provides high-level administrative and operational support to ensure the efficient functioning of the office. This role requires attention to detail and the ability to follow through on tasks and assignments with accuracy and timeliness. The position serves as a primary point of contact for internal and external stakeholders, manages communications and scheduling, coordinates meetings and events, and supports financial processes including budget tracking and reconciliation. The successful candidate will demonstrate professionalism, sound judgment, strong organizational skills, proficiency in Microsoft Office Suite, and a consistent commitment to meeting deadlines and delivering high-quality work. Must be eligible to work in the United States without sponsorship.Knowledge, Skills, & Abilities Required for this Position - Strong organizational skills with the ability to manage multiple priorities and consistently deliver high-quality work on time. Professional written and verbal communication skills. Serves as a welcoming and responsive point of contact by managing phone calls, departmental email accounts, and visitors. Strong work ethic characterized by reliability, and attention to detail, ensuring accuracy in data entry, document preparation, communications, and financial records while effectively resolving daily office tasks. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and willingness to learn university systems including Banner, Emburse, and 25Live.

Skills in coordinating meetings and events, tracking workflows and deadlines, and proactively anticipating needs. Ability to maintain confidential records and exercise sound professional judgment. Support financial operations by planning and analyzing the use of funds; tracking commitments and expenditures; and reconciling budget spreadsheets with Banner to ensure accuracy and compliance.Minimum Qualifications - High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.Preferred Qualifications - Associates Degree or Bachelors Degree.

Experience working in education or higher education office environment.

Experience coordinating events and managing budgets. Familiarity with university systems including Banner, Emburse, and 25Live.Open Date - 02/17/2026Close Date - 03/16/2027Open Until Filled - NoBackground/E-Verify - Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit Proper documentation of identity and employability are required at the time of employment.Credential Verification - All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.EOE - Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call or email at Safety - The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227HFR Administration Building, Cullowhee, NC ) or the Office of University Police, 111 Camp Annex, Cullowhee, NC ). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.Required DocumentsResumeCover Letter/Letter of ApplicationList of referencesOptional Documents