Administrative Support Analyst-TALENT NETWORK (Future Opportunities)

Administrative Support Analyst-TALENT NETWORKLocation: Dayton, OH (or Contract Dependent) Employment Type: Full-Time (Future Opportunities)Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors.

We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.TALENT NETWORK Notice This position is part of our Talent Network and is intended to identify candidates for future opportunities. It does not represent an immediate opening. Many of our roles are contingent upon contract awards and evolving client requirements. By applying, you express interest in being considered for upcoming positions aligned with your skills and experience.

Candidates may be contacted as relevant opportunities become availablePosition Summary This role serves as a key organizational and operational support function, providing process analysis, strategic communications support, and end-to-end event coordination in a fast-paced government program environment. The Specialist will work closely with key stakeholders to analyze current processes, track program actions, support high-visibility meetings and events, and develop materials that enable informed decision-making and effective stakeholder communication. Further duties and responsibilities include, but are not limited to:Key Responsibilities (List not all inclusive):Review and analyze established processes and procedures that generate, record, and track program activities.Provide actionable recommendations to key stakeholders to evolve, streamline, or improve current practices.Analyze program transitions and recommend alternative transition mechanisms for consideration.Maintain comprehensive documentation to support continuity of operations and knowledge transfer.Organize data effectively and communicate key insights to enable successful program execution and informed leadership decisions.Meeting & Action Item ManagementAttend regular meetings, working groups, conferences, and workshops as directed by leadership.Capture accurate meeting minutes and document key decisions.Maintain a centralized log of open and closed action items, including status, owners, and outcomes.Track resolution of closed actions and provide summary reporting as needed.Strategic Communications SupportUse collected program data and insights to develop a semiannual strategic communications presentation for leadership.Support preparation of briefings, talking points, and presentation materials for internal and external stakeholders.Ensure materials are accurate, professional, and aligned with Government messaging objectives.Collaborate with or leverage Technical Writer support as appropriate.Event Planning & Execution (Virtual and In-Person) Provide full lifecycle coordination and on-site support for events, conferences, workshops, and working meetings, including:Pre-Event PlanningIdentify and evaluate candidate venues; coordinate contracting of selected venue.Develop event agendas in coordination with program leadership.Identify and coordinate speakers following leadership approval.Manage online and on-site registration processes.Develop event materials and coordinate shipping/logistics to event locationsOn-Site / Live Event SupportOversee room setup and venue readiness.Manage registration check-in and attendee support.Coordinate all venue services (A/V, computers, electronics).Support tabletop displays and exhibits.Provide customer service support to attendees.Coordinate photo and video capture as required.Facilitate slide presentations in plenary and breakout sessions.Confirm final attendee counts and develop attendee demographic summaries.Post-Event ActivitiesSupport teardown and shipment of event materials to storage facilities.Compile post-event documentation, metrics, and lessons learned.Additional DutiesParticipate in related meetings to gain insight into interactions across the program, partners, and supply chains.Perform other related duties as assigned by the Director or Program Lead.Adhere to all organizational policies, including ethical and behavioral standards.Required Qualifications:Bachelor's degree from an accredited institution in business, communications, or a related field (preferred), with minimum of 5 years of experience in program coordination, administrative support, strategic communications, stakeholder engagement, or a similar role; an associate degree or equivalent relevant experience may be considered in lieu of a bachelor's degree.Expertise in similar contract/consultant position servicing DOD client (highly preferred)Meets U.S. citizenship and work eligibility requirements for federal contractorsMust be able to obtain and maintain a Department of Defense (DOD) Secret clearance, if requiredSkills & Competencies:Exceptional verbal and written communication skillsExcellent attention to detailStrong analytical and problem-solving acumen; ability to anticipate program needs and evolving requirementsDemonstrated ability to manage multiple priorities and deadlines in a government environmentExperience supporting meetings, senior level stakeholders, and cross functional teamsProven ability to interact professionally with senior leaders, including civilians, military personnel, and contractorsAbility to maintain confidentiality and exercise discretionProficient with Microsoft Outlook, Word, Excel, PowerPoint, AccessExperience using ServiceNow CRM (preferred) or similar systems to track workflows, actions, or stakeholder requestsInfinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and a 100% woman-owned company. We are an equal opportunity employer and comply with all applicable federal, state, and local laws governing employment practices.

All qualified applicants will be considered based on merit and business need. We welcome Veterans and transitioning service members to explore opportunities within our team.Physical Requirements:Prolonged periods of sitting at a desk and working on a computerManual dexterity sufficient to operate a computer keyboard, mouse, and other office equipmentVisual acuity for close work, such as reading on screens and in print and working on a computerOccasional lifting of materials or equipment weighing up to 20 poundsAbility to communicate effectively, both verbally and in writing, in a professional office environmentSufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasksThis position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.