Administrative Specialist

Administrative AssistantEquix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The Equix team is built on pride in the workmanship and abilities of our crews. Our Core group of in-house welders have extensive knowledge and background in pipeline and fabrication welding.

We have a current opening for an Administrative Assistant. At Equix, we support our customers and stakeholders and constantly strive to exceed expectations with all of our services, which include: Pipeline Construction, Gas Distribution, Horizontal Directional Drilling, Facility Construction and Fabrication, and Trenching services.Responsibilities:Prepares weekly and monthly reports for projectsCollect and process timesheetsProcess weekly and monthly customer billingsPrepare job documents, organize and file as neededCall in accurate locates for projectsMaintain communication with field personnel to ensure locates are renewed timelyCollect and submit credit card receiptsCreate work ordersAssist with project closeout responsibilitiesProvide excellent customer service to clients, vendors and subcontractorsEntering time for employees & equipment usage & production from the field to the corporate officeEffectively communicate with employees, customers, managers, and other stakeholdersResponsible for handling confidential informationOther duties as assignedRequirements:High School Diploma/GED or equivalent preferredA minimum of one (2) year of prior administrative experienceConstruction industry experience preferred along with experience using Vista/ViewpointHighly organized and detail-orientedStrong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individualsWorks efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team playerAbility to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organizedMS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferredMust have the ability to communicate and work with diverse personalitiesEquix Offers:Multiple medical plan optionsWeekly payWellness programDental and vision plansFSA and HSA options401k savings plan with employer matchFinancial protection productsShort and long-term disability, life, accident, critical illnessLegal Shield and ID theft plansEmployer-paid life insurancePaid Time Off and paid holidaysEmployee assistance programEmployee referral programPet InsuranceEducation Assistance ProgramHealth Advocacy Program**Equal opportunity employer, including veterans, and individuals with disabilities**