Administrative Specialist I, Spanish Bilingual Preferred 10 hours per week

Job TitleThis position works 10 hours per week at Shoreline Middle School.Job Description / Essential ElementsPerforms a variety of clerical duties involving typing, data entry, filing and maintaining records and completing routine transactions. Work is performed under the general direction of the administrative secretary, site or program administrator and may vary considerably depending on area of assignment. Work involves performing a variety of clerical and secretarial duties and may include typing and data entry, receptionist, records maintenance, filing and retrieval of information and reports and other general clerical duties as assigned. Work requires the exercise of some initiative, independent judgment and discretion. Contacts are variable but may extend beyond immediate work group to include other District staff and departments, students, parents or the general public.

Administrative Specialist I is an entry level position in a school district setting. The position will require knowledge of the terminology, practices and procedures of an area of specialization depending on assignment. Minimum requirements will include additional basic computer skills, record keeping, math, English usage, grammar, spelling and office equipment skills. Advancement potential exists along both the clerical and secretarial career ladders, which will require specialized education and experience consistent with the requirements of individual positions.Essential Types of Duties (Examples):Will learn special terminology, policies and procedures of a department of specialized function.Compiles information from various sources and types a variety of forms. Compiles and tabulates statistical data as directed.Performs a wide variety of clerical, typing and keyboard data entry work related to the office to which assigned.

Maintains confidentiality of information processed or received during the course of performing assigned duties.Completes daily data entry regarding student records, attendance and special needs services.Answers incoming phone lines and routes calls to appropriate extensions. Answers inquiries and provides information concerning standards, procedures and programs.Serves as receptionist in the office setting.Establishes and maintains files (student and site) as directed. Assembles, collates and prepares materials for distribution. Performs work such as posting records, making computations and securing information from appropriate sources.Operates a variety of office machines including computer, typewriter, calculator, copier, two-way radio and other office machines and equipment.Enters and updates information in the student data base. Prints reports and student schedules.Orders, receives, shelves and distributes supplies and materials.Receives, sorts and distributes incoming mail.Ensures proper security and administration of medications that are dispensed to students.

Assures that instructions for dispensing are followed and student health records are properly documented. May personally dispense medications to students.Administers basic first aid as necessary according to approved procedures.Requirements / QualificationsHigh School diploma or GED required. Supplemental course work in general office skills preferred. Must pass District's Basic Skills Test applicable to the position or, provide college level transcripts in English and Math. To receive the Bilingual Stipend (Spanish), you must take and pass the District Bilingual Exam.