Administrative Specialist I

Administrative Specialist ISan Luis Obispo, CA | Part-time Regular (up to 24 hours per week)The Administrative Specialist provides day-to-day administrative and operational support to the Padre Associates San Luis Obispo office. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.About the RoleProvide day-to-day general administrative support to project managers, project staff, and field staff.Track office vehicles for oil changes, general maintenance and repairs.Maintain project files, records, and document control systems in accordance with company and regulatory retention requirements.Coordinate scheduling for meetings, site visits, and field crew logistics.Process incoming and outgoing mail.Process equipment records, invoices, and purchase orders; support project billing and budget tracking.Track and maintain team certifications, licenses, and required compliance training records.Assist with proposal preparation, formatting, and submission coordination.Serve as a point of contact for client and vendor inquiries, routing to the appropriate team member as needed.Order and maintain office and field supplies, safety equipment, and personal protective equipment (PPE) inventories.Support onboarding logistics for new team members, including equipment, system access, and orientation scheduling.Maintain organized digital and physical filing systems for permits, reports, and regulatory submittals.Assist with data entry and quality checks for environmental databases and project tracking systems.Maintain communication with the building landlord regarding building maintenance issues.Perform other administrative duties as assigned.About YouHigh school diploma or equivalent required; Associate's or Bachelor's degree preferred.Two or more years of administrative or office support experience, preferably in engineering, environmental consulting, or another professional services environment.Experience with document control or project coordination is a plus.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with SharePoint or similar document management systemsStrong written and verbal communication skillsExcellent organizational skills and attention to detailAbility to manage multiple priorities and deadlines in a fast-paced environment.Sound judgment and discretion in handling confidential and proprietary information$24 - $30 an hourAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.