Administrative Specialist

Senior Administrative Coordinator | Charlotte, NC

We’re seeking a Senior Administrative Coordinator to support daily office operations and workplace experience at an innovation center located at Optimist Hall in Charlotte, NC.

This is a great opportunity for an organized, service-oriented professional who enjoys supporting leadership, coordinating office activities, and creating a welcoming environment for employees, visitors, tenants, and vendors.

Responsibilities include:

• Serve as the primary point of contact for visitors, tenants, and vendors.
• Provide administrative support to multiple managers, including scheduling, correspondence, and document preparation.
• Coordinate employee and contractor onboarding, including access, equipment, and training.
• Manage office supplies, vendor services, facility requests, invoices, purchase requisitions, and purchase orders.
• Coordinate conference rooms, catering, meetings, and corporate events.
• Maintain organized shared spaces and assist with day-to-day workplace needs.

Qualifications:

• Proficiency in Microsoft Office, including Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and multitasking skills.
• Experience in administrative support, office coordination, or customer service.
• A proactive, detail-oriented approach with strong problem-solving abilities.
• Willingness to assist with occasional hands-on office and facility tasks.

Location: Optimist Hall, Charlotte, NC

Schedule: Monday–Friday, fully onsite

If you enjoy keeping an office running smoothly and delivering an excellent workplace experience, I’d love to connect!

Please reach out to learn more about this opportunity.