Administrative Secretary

QualificationsTwo years of college or business college equivalentFive years of secretarial experienceProficiency in oral and written communicationAbility to type 60 words per minuteExcellent organizational skillsShorthand preferredSuperior knowledge of office and telephone etiquetteKnowledge of basic bookkeepingSuperior public relations skillsProficiency in the use of computer equipment and word processing softwareLoyalty and discretionAbility to work under pressureReports ToExecutive DirectorSupervisesN/AJob GoalTo assist in the coordination and operation of the department or area of service by providing the assistant superintendent with executive secretarial services attendant to the duties of his/her position.Essential FunctionsPerforms the usual office routines and practices associated with a smoothly run officeTakes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.Obtains, gathers, and organizes pertinent data as needed and puts into usable formMaintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructedPlaces and receives telephone calls and records messagesOrders and maintains supplies as neededPerforms any bookkeeping tasks associated with the specific positionMaintains a schedule of appointments and makes arrangements for conferences and interviewsAssists in organizing district educational conferencesAssigns duties to and supervises the work of clerical office personnelWelcomes visitors and arranges for their comfort and screens unexpected callers in accordance with predetermined policyPerforms other related duties as requested or assignedEvaluationPerformance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.Salary InformationClassification: Administrative SecretaryScale: ClassifiedGrade: EDays Employed: 230 per school yearHourly Rate: $18.50 per hourOvertime: Non-exempt