Administrative Secretary 26-30

Deputy Chief - AdministrationAssists a manager in maintaining schedules and appointments; prepares legal memorandums, briefs, pleadings, etc.; maintains bureau records and statistics; organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.; and assists manager in administrative duties. Organizes work by screening mail, maintains calendars of events; and filing information. Arranges meetings, conference locations, and travel arrangements; responds to routing requests according to established procedures.

Produces information by typing, transcribing, formatting, and editing documents; gathering, sorting, compiling information for bureau reports. Answers telephones and responds to caller inquiries; screens and summarizes inquiries which need manager response; greets and directs visitors; proofreads and checks accuracy of information; and requests additional reports or data from internal or external sources. Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.Requires knowledge, skill and mental development equivalent to the completion of high school and 4 years of progressively responsible clerical experience in a legal setting.

Requires a thorough knowledge of Business English, legal terminology, format and legal filing requirements. Attendance is an essential function of this position. Ability to maintain satisfactory working relationships with other employees and the general public required.We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.Health and Dental insurance along with free Vision insurance*Pension Benefits through the State Employees'; Retirement SystemDisability coverageDeferred Compensation: supplemental retirement savings program-457kCommuter Savings Program: pre-tax transportation programFlexible Spending: Medical and Dependent pre-tax savings programHealth Savings AccountLife insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance availableEmployee Assistance Program through ComPsychHolidays: 13 1/2 paidVacation days: minimum of 12 days, maximum of 27 days, proratedPersonal days: 4 annuallyFloating Holiday: 1 annuallySick days: 1 per monthFor attorneys, office provided Continuing Legal EducationSemi-monthly payroll*Health and Dental cost ranges: for single: $120.00 - $322.00 monthly; for family: $292.00 - $665.00 monthlyFor more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html