Administrative Operations Coordinator

Location: Fort Lauderdale, FL (100% onsite)

8:00 am–4:30 pm, Monday–Friday

Overview

Own the back office that keeps a growing marine electronics company moving.

Concord Marine Electronics designs, installs, and supports advanced electronics and internet systems on larger yachts. We’re booked out ~60 days and need an Administrative Operations Coordinator to take ownership of the day-to-day admin work that currently buries our General Manager.

This role reports directly to our GM in our Fort Lauderdale office and is a key part of how we grow.

What you’ll do

You will own the recurring processes that keep projects billable and techs productive:

• Own invoicing prep and follow up on missing job info in QuickBooks
• Own technician time, mileage, and payroll-support records
• Create Estimates using QB and DropBox
• Take customer payments
• Reconcile internal Bills/invoices
• Handle routine parts ordering and purchasing follow-up
• Keep shipping/vendor paperwork organized and complete
• Build simple SOPs (checklists) for the recurring processes you own
• Provide backup support when our purchasing/shipping lead is out

Who you are

• You notice missing details without being told
• You close loops and hate “open-ended” tasks
• You stay organized when volume increases
• You naturally build checklists, trackers, and simple systems
• You care about outcomes (jobs billed, time correct, parts ordered), not just “I did my tasks”

Success in your first 90 days

• By Day 30: You understand our workflows and have documented the core processes you’ll own
• By Day 60: You independently run invoice prep, time/mileage records, and routine purchasing
• By Day 90: You’ve given our GM back 15–20 hours per week and are running those processes without daily supervision

Requirements

• Previous experience in an administrative, bookkeeping, or operations support role
• Comfortable in QuickBooks, Microsoft Office, and Outlook
• Strong written communication and detail orientation
• Able to work 100% onsite at our Fort Lauderdale office (8:00–4:30, Mon–Fri)
• Willing to complete a short, onsite practical exercise during the final interview where you review a sample invoice, time sheet, and parts request to identify errors, missing information, and next actions

Benefits & perks

• Salary depending on experience
• Health insurance with 50% of the single‑coverage premium paid by the company
• Optional dental and vision coverage
• Simple IRA with 3% company match after 1 year
• Paid time off including 7 paid holidays and 3 paid sick days per year
• Quarterly performance‑based bonus tied to clear KPIs
• Stable, long‑term company (in business since 1988) with a team‑oriented culture where strong performers advance
• Work day‑to‑day around larger yachts and the marine industry in Fort Lauderdale

How to apply

Apply directly through LinkedIn Easy Apply on this posting.

In your application, include 2–3 sentences about a time you cleaned up a messy process (for example, invoicing, timesheets, or purchasing) and what result you achieved.

Qualified candidates will be invited to a short phone/video screen, followed by an onsite interview and a brief practical exercise reviewing a sample invoice, time sheet, and parts request.

Local and want to move fast?

You can also stop by our Fort Lauderdale office for an on‑the‑spot interview with our GM between 10:00 am–12:00 pm or 1:00 pm–3:00 pm, Monday–Friday.

Bring a printed resume and be ready to walk through how you’ve handled messy invoices, time sheets, or purchasing in a past role.