Administrative Office Coordinator

Administrative Office CoordinatorThe School of Operations Research and Information Engineering (ORIE) is seeking an Administrative Office Coordinator to serve as the central hub of our department's daily operations and events.In this highly visible role, you will be the welcoming face of the department and a trusted partner to faculty, students, staff, alumni, visitors, and external vendors. You will help create an environment where people feel supported, informed, and connected while ensuring the smooth functioning of office operations, academic events, and departmental programs.This position is ideal for someone who thrives in a dynamic academic environment, enjoys balancing multiple priorities, and finds satisfaction in making systems, processes, and events run seamlessly.Office Coordination:Create a welcoming, professional, and inclusive environment for all visitors and community members.Coordinate front-office operations and serve as a key resource for faculty, staff, students, and guests.Recruit, train, schedule, and supervise student employees who support office operations.Manage conference room and departmental space reservations.Coordinate office supply procurement, shipping, mail distribution, and equipment management.Serve as a liaison with service providers and vendors.Assist with basic audiovisual troubleshooting and office technology support.Maintain shared departmental spaces to ensure they remain organized, functional, and welcoming.Support & Coordinate High-Impact Department Events:Commencement celebrationsFaculty candidate visitsResearch workshops and conferencesUndergraduate and graduate student programmingOrientations, networking events, and departmental gatheringsResponsibilities include coordinating venues, travel, catering, lodging, budgets, communications, reimbursements, and logistics while ensuring events are executed successfully and within budget.Support ORIE's Seminar and Colloquium Programs:Scheduling speakers and managing travel arrangementsCoordinating meeting schedules and event logisticsSupporting virtual and in-person presentationsAssisting with advertising and communicationsProcessing payments and reimbursementsTracking budgets and preparing post-event reportsContribute to Continuous Improvement:Identify opportunities to improve processes and operational efficiency.Participate in special projects and departmental initiatives.Maintain compliance with university policies and procedures.Engage in ongoing professional development and training opportunities.Success Factors:Exceptional organizational and time-management skillsStrong attention to detail and follow-throughExcellent interpersonal and customer service skillsSound judgment and discretionAbility to manage multiple priorities simultaneouslyStrong written and verbal communication skillsComfort working independently while collaborating across teamsAbility to build positive relationships with individuals from a wide range of backgrounds and experiencesExperience coordinating events, managing logistics, or supporting administrative operations is highly valuedIf you're excited about this opportunity and believe you can contribute to our mission, we encourage you to apply with your resume and cover letter. Join us and help create a welcoming, organized, and engaging environment where faculty, students, and staff can thrive.A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.Associate's degree and 2-4 years of relevant administrative, operational, program coordination, or office management experience; or equivalent combination of education and experience.Demonstrated ability to manage multiple projects, deadlines, and administrative processes simultaneously.Strong organizational systems and attention to detail.Excellent customer service and interpersonal skills.Experience serving as a primary point of contact for diverse stakeholders.Strong written and verbal communication skills.Demonstrated ability to work independently, exercise sound judgment, and follow through on assignments without close supervision.Experience coordinating events as part of a broader administrative role.Experience maintaining records, tracking recurring activities, and managing confidential information.Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and shared collaboration platforms.Ability to adapt to changing priorities while maintaining accuracy and professionalism.Availability for occasional evening and weekend departmental events, including Commencement during Memorial Day Weekend.It Would Be a Bonus if You Have Any of the Following:Experience in higher education or another complex service-oriented organization.Experience with procurement, reimbursements, travel coordination, or budget tracking.Experience supervising student employees.Important Notes About Applying:A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.This position is fully onsite and located on Cornell's main campus in Ithaca, NY.There is no relocation assistance available for this position.There is no visa sponsorship available for this position.Rewards and Benefits:Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr.

Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays.Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.