Administrative | Office Assistant for a stable family oriented company

Administrative Assistant – Confidential SearchWe are seeking a highly organized and proactive Administrative Assistant to support management team and small office.

Responsibilities include:Coordinate schedules, meetings, and travel; screen calls and provide general administrative support to leadershipDraft letters, memos, reports, and other documents; manage filing and recordkeepingHandle shipping, receiving, and distribution of mail and packagesMaintain office supplies and ensure smooth office operationsSupport departments with report creation and data management using Microsoft OfficeMaintain and update employee records, assist with onboarding, terminations, and other HR documentationPrepare reports related to staffing, recruitment, training, performance, and employee activitiesAssist payroll preparation and communicate with payroll providers as neededCoordinate candidate communication and schedule interviewsConduct initial orientation for newly hired employeesAssist with light Accounting tasks such as data entry, invoicing, review and process expense reportsMaintain a clean, organized, and visually appealing office environmentOrganize company events and foster a positive, team-oriented office cultureSkills & Qualifications:Proficient in Microsoft Office (Word, PowerPoint, Excel: including lookups and pivot tables)Strong interpersonal, organizational skills and attention to detailExcellent verbal and written communication skillsHigh emotional intelligence and ability to maintain confidentialityGo Getter Attitude, Proactive, resourceful, and able to take initiative to get things done