Administrative / Executive Assistant - IV

Administrative / Executive Assistant IVThis position provides general administrative support to an Executive Director and requires a thorough knowledge of the Executive’s span of control, as well as, company policies and procedures. Candidate must be able to safeguard confidential information. This role is an integral part of the team.Primary responsibilities include:Compose and prepare high level correspondence, internally and partner facing externally.Screen and direct incoming calls effectively with considerable use of tact, diplomacy and courtesy.Screen and communicate voicemail messages.Partner with other administrative staff to ensure constant coverage.Manage schedule and appointment calendar(s) and maintains sensitivity to changing priorities.Work with other Executive Assistants to coordinate Executive schedules.Organize, coordinate, and take minutes at various meetings.Schedule all business travel and accommodations.Reconcile and maintain all expense reports in accordance with guidelines.End to end management of team off sites and other such eventsComfortable with occasional travel to the NYC office.Performs ad hoc project-related duties as requested.Comfort with working hours that extend beyond 6pm on occasion.