Administrative

Administrative Assistant / Project Coordinator

Location: Dallas, TX
Pay: $25 – $29 per hour
Hours: 8:00 am - 5:30 pm

We are seeking a dependable, self-motivated Administrative Assistant / Project Coordinator to join our team in the event signage and large-format printing industry. The ideal candidate has a strong work ethic, excellent attention to detail, outstanding organizational skills, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Greet customers, answer phones, respond to emails, assist with order pickups, and provide exceptional customer service.
• Support project managers with sales orders, project tracking, customer updates, and timely follow-ups.
• Maintain customer, vendor, and company files; assist with data entry and Excel spreadsheets.
• Assist with purchasing materials, inventory organization, and general clerical duties.
• Coordinate with production and art departments to ensure projects are completed accurately and on time.
• Assist with job quoting, research, shipping/receiving, and shop support during major events.
• Provide bookkeeping support, including invoicing, accounts payable/receivable, payment processing, and QuickBooks data entry under the Controller's supervision.

Qualifications:

• Proficiency in Microsoft Office 365, including Outlook, Word, and Excel.
• Experience with QuickBooks and administrative or customer service duties preferred.
• Excellent communication, organization, and problem-solving skills.
• Strong attention to detail, a positive attitude, and a professional customer-facing presence.
• Ability to multitask, prioritize, and work independently in a busy environment.

Additional Considerations:

Occasional overtime and holiday availability may be required during peak event seasons.