Administrative Coordinator_USA_USD

Administrative Coordinator, Labor Relations & Employment LawThe Administrative Coordinator, Labor Relations & Employment Law is based in Los Angeles, CA and provides high-level administrative support to multiple executives and team members, with a focus on effective communication, calendar management, and digital document organization. This role will support efficient workflows across the department, accurate records management, and professional engagement with internal and external stakeholders.Responsibilities:Communication & Coordination:Serve as a point of contact for internal and external communications, exercising professionalism, discretion, and sound judgment in all interactionsDraft, proofread, and distribute correspondence, emails, and departmental communicationsConsult with executives, attorneys, union representatives, vendors, and cross-functional departments to ensure timely information flow and follow-upHandle sensitive, legal, or personnel-related information with confidentiality and careScheduling & Meeting Management:Manage complex calendars for multiple executives across time zones using Microsoft OutlookCoordinate meetings by preparing materials, sending invitations, tracking action items, and managing follow-upsAnticipate scheduling conflicts, assess priorities, and proactively resolve issues to support daily operationsArrange occasional travel and process-related itineraries and approvals as neededDigital Filing & Computer-Based Skills:Maintain accurate and organized digital and hard-copy filing systems, including scanning, uploading, and managing documents within shared drives and document management platformsRegularly input and update claims and case-related information in the case management systemCreate, edit, and format documents, reports, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPointTrack deadlines and maintain logs, reminders, and basic trackers to support departmental timelinesAdministrative & Departmental Support:Prepare and submit expense reports in Concur, check requests, and other administrative documentation in accordance with company guidelinesRun routine reports from internal systems and assist with document preparation and distributionSupport department initiatives, special projects, and ad hoc administrative needs as directed while providing backup support and contributing to a collaborative team environmentQualifications:Basic Qualifications:Bachelor's degree or equivalent combination of education and relevant administrative experienceMinimum of 2 years' experience in an administrative, coordinator, or executive support roleHighly skilled in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and NotesDemonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environmentClear and effective written and verbal communication skills, with the ability to engage professionally at all organizational levelsStrong organizational skills and attention to detail, particularly in managing documents and digital filesSound critical thinking and analytical skills to assess legal claims and ensure accurate handling, filing, and data management of informationDemonstrated discretion and professionalism in handling confidential and sensitive informationSelf-directed and adaptable, with the ability to follow through independently while contributing effectively within a teamDesired Characteristics:Experience supporting multiple executives or teams simultaneouslyFamiliarity with document and case management systems and collaborative workflow toolsAbility to work effectively under pressure and adjust priorities as business needs evolveHybrid: This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.