Administrative Coordinator Supervisor

Administrative Coordinator SupervisorJoin us at Panasonic Energy as we expand to De Soto, Kansas, where we're building the world's largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you'll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation.

Our state-of-the-art facility, just outside the Kansas City Metro, will be a hub for innovation in green energy solutions.If you're passionate about sustainability and eager to contribute to the electric vehicle revolution, we invite you to be part of our dynamic team. Join us and make a meaningful impact on the future of energy and transportation.Job Summary: The Administrative Coordinator Supervisor leads and oversees the administrative support functions for assigned production and manufacturing operations. This role is responsible for supervising Administrative Coordinators and ensuring the effective execution of departmental administrative processes, including purchasing and tracking, headcount management, training compliance, onboarding, attendance management, inventory control, departmental communications, process data collection, and safety compliance activities.

The position serves as a key liaison between production, support functions, and leadership teams, ensuring operational efficiency, data accuracy, and administrative excellence in a fast-paced manufacturing environment.Essential Duties:Functional Leadership & OperationsLead the daily activities and performance of Administrative Coordinators, ensuring efficient execution of administrative and operational support functionsOversee purchasing processes and tracking of departmental consumables, supplies, and equipmentManage headcount tracking and reporting to support workforce planning and organizational needsCoordinate and monitor SMT training records and compliance requirementsOversee new hire onboarding activities, orientation processes, and administrative support for employee integrationManage attendance tracking and reporting processes to ensure accurate workforce dataOversee inventory management activities for departmental administrative and operational resourcesEnsure timely collection, maintenance, and reporting of process and operational dataPrepare and distribute recurring operational reports, workforce metrics, and business updates for production leadershipSupport scheduling, calendar coordination, meeting planning, and administrative activities for production leadership as requiredMaintain department rosters, employee records, and other administrative documentation with a high degree of accuracyStrategic Alignment & Continuous ImprovementIdentify opportunities to improve administrative processes, workflows, and reporting systems to enhance efficiency and effectivenessDevelop and implement standardized administrative procedures and best practices across assigned areasMonitor departmental budget expenditures and provide tracking and reporting support to leadershipAnalyze operational and workforce data to identify trends, opportunities, and corrective actionsSupport department initiatives and projects by coordinating resources, timelines, and administrative requirementsTeam Development & Knowledge SharingEstablish performance expectations and goals for Administrative Coordinators and provide regular coaching and feedbackSupport employee development through training, mentorship, and knowledge sharingEnsure team members are trained on administrative systems, processes, policies, and proceduresPromote a culture of accountability, continuous learning, teamwork, and customer serviceCross-Functional Collaboration & Stakeholder EngagementCollaborate with Production, Human Resources, Training, Safety, Finance, Procurement, and other support functions to achieve departmental objectivesServe as the primary coordinator for departmental communications, ensuring timely dissemination of operational updates, organizational announcements, and leadership communicationsCoordinate meetings, prepare agendas, compile presentation materials, and communicate action items to stakeholdersFacilitate communication between administrative staff and production leadership, escalating concerns and supporting resolution effortsSupport cross-functional initiatives, Requests for Approval (RFAs), training requests, work orders, and other administrative projectsQuality, Safety, Compliance, & Risk ManagementEnsure compliance with company policies, administrative procedures, attendance requirements, and documentation standardsMonitor and support 6S compliance activities within assigned areasAdminister PPE distribution processes and support compliance with established safety requirementsHandle sensitive and confidential business information with discretion and professionalismPromote a safe work environment and ensure adherence to applicable safety, quality, and regulatory requirementsSupervisory ResponsibilitiesProvide direct supervision to Administrative Coordinators, including work assignment, performance oversight, training, and adherence to safety and operational standardsMonitor attendance trends and partner with leadership and Human Resources to address attendance-related concerns and reporting requirementsConduct performance reviews, coaching discussions, employee development planning, and corrective action processes as neededManage staffing, workload distribution, scheduling coordination, and team performance metricsFoster employee engagement, teamwork, accountability, and continuous improvement within the administrative support teamPersonal Protective Equipment (PPE) Requirements: To ensure the health and safety in the workplace and for the protection of our employees, wearing PPE is a possibility and may include equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit that includes a respirator.Qualifications Requirements - Required and/or Preferred Education, Certifications, and Licenses:Required: Associate's Degree in Business Administration, Management, Human Resources, Operations, or a related fieldRelevant experience may be substituted for required educationPreferred: Bachelor's Degree in Business Administration, Management, Human Resources, Operations Management, or a related fieldLean Six Sigma Yellow Belt or Green BeltCertified Administrative Professional (CAP)Essential Qualifications:3+ years of progressive leadership experience supervising employees in an administrative, manufacturing, operations, or business support environmentDemonstrated experience managing administrative processes, employee records, scheduling, purchasing, reporting, and department support functionsStrong organizational, planning, and prioritization skills with the ability to manage multiple responsibilities in a fast-paced environmentProficient with Microsoft Office applications, including Excel, Word, PowerPoint, and OutlookExperience utilizing ERP systems such as SAP for reporting, employee tracking, purchasing, or data managementExperience preparing reports, presentations, workforce metrics, and business communicationsExcellent communication, interpersonal, and stakeholder management skillsAbility to handle confidential and sensitive information with discretionStrong analytical, problem-solving, and process improvement capabilitiesAbility to collaborate effectively with cross-functional teams, including internal and international stakeholdersWorking knowledge of manufacturing operations and production support processesMust have working-level knowledge of the English language, including reading, writing, and speaking EnglishAlignment to Panasonic's seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)Preferred Qualifications:5+ years of progressive leadership experience, including direct supervision of administrative or operational support personnelPrior manufacturing experience in a high-volume production environmentExperience supporting production, operations, or industrial manufacturing organizationsExperience with workforce planning, training administration, budget tracking, and inventory managementLean manufacturing, continuous improvement, or 6S experienceDirect experience with lithium-ion battery manufacturing, battery production scale-up, or battery R&D environmentsPhysical Demands:Physical Activities: Percentage of time (equaling 100%) during the normal workday the employee is required to:Sit: 40%Walk: 30%Stand: 30%Required Lifting and Carrying:Up to 10 lbs.: FrequentUp to 20 lbs.: OccasionalUp to 35 lbs.: OccasionalTeam-lift only (over 35 lbs.): RareBenefits & Perks - What's In It For You: