Administrative Coordinator

Administrative Coordinator / Executive Assistant

Location: San Diego, CA (Onsite)

Pay Rate: $26.72–$34.71/hour, depending on experience

Employment Type: Short-Term Contract (through December 2026)

Position Overview

BioPhase is seeking an experienced Administrative Coordinator / Executive Assistant to support a leading organization in the life sciences and research industry in San Diego. This is a short-term contract opportunity through the end of 2026, ideal for a highly organized administrative professional who thrives in a fast-paced, collaborative environment.

The ideal candidate will have experience supporting senior leadership, coordinating complex schedules, arranging travel, processing expenses, and assisting with various administrative projects and events.

Key Responsibilities

• Provide high-level administrative support to leadership and department personnel.
• Manage calendars, coordinate meetings, and assist with scheduling across multiple teams.
• Arrange domestic and international travel, process expense reports, and reconcile credit card transactions.
• Coordinate meetings, seminars, conferences, and special events.
• Prepare, edit, and maintain presentations, reports, correspondence, and other documentation.
• Assist with tracking project timelines, deadlines, and departmental activities.
• Coordinate with internal departments, external partners, and vendors.
• Support grant-related administrative activities, including documentation, reporting, and tracking, as needed.
• Assist with general office operations, supply ordering, and other administrative tasks.

Qualifications

• Associate degree or equivalent combination of education and experience; bachelor's degree preferred.
• Minimum of 4 years of professional administrative support experience, preferably supporting senior leadership or multiple departments.
• Strong calendar management, travel coordination, and expense reporting experience.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to manage competing priorities independently.
• Experience in biotechnology, life sciences, healthcare, academia, or research environments is a plus.
• Experience with SAP Concur, grant administration, or research-related documentation is a plus.

Additional Information

• Short-term contract assignment anticipated to run through December 2026.
• Onsite position in San Diego, CA.
• Competitive hourly compensation based on qualifications and experience.