Administrative Coordinator

Executive AdministrationDo you consider yourself well versed in executive scheduling and travel, events and marketing, client service, compliance, reporting, and general business operations? This position works across multiple functions and is ideal for someone who is highly organized, diligent, and comfortable managing a variety of administrative priorities. This is a part-time role, 20 hours per week, reporting to our St.

Augustine, FL office.Executive AdministrationCalendar scheduling and meeting coordinationPreparing documents for signature and delivery (printing/organizing only)Managing and developing travel arrangementsEvent & Marketing SupportMembership account management (TPC, Jacksonville Jaguars, Orlando Magic)Ticket inventory management, guest communications and RSVP tracking email with account managers and guestsVendor communications and invoicing/paymentsMembership dues paymentsMarketing design projects and management (Billboard, various requests)Administrative OperationsData entry and scanning (Concur receipts, client files, new business)Database updates (Salesforce opportunities, Sharepoint files)Admin-on-duty support as needed, including accounting and invoicing supportKestra Compliance EntriesOBA, Contributions, Investments, RequirementsCarrier training for OEP and Medicare as well as licensure managementGroup Benefits, Individual Health & Retirement SupportReceiving Long Term Care leads to refer to LTCI Partners as well as Individual Wealth leads to refer to NFP advisorsTracking and processing Kestra client service requestsTracking and processing retirement or group whole life client service requestsRing Power Corporation quarterly and annual reporting in ExcelIn-force life insurance service requestsRerouting group client emails from carriersNonprofit & Community Relations SupportMeeting schedulingSponsorship trackingCommunity outreach coordinationWhat We Offer:Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The hourly range for this position is $25 to $30. The hourly salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location.

Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. NFP is an inclusive Equal Employment Opportunity employer.