Administrative Coordinator

Position: Administrative Assistant

Reports To: Head of Operations

Compensation: $24-26 per hour plus benefits (medical, vision, dental, 401k, PTO)

Company Description Charlie Mike Protective Services LLC is a leading corporate security company providing comprehensive protection solutions to businesses and private clients across numerous states. The organization specializes in corporate security, construction site security, asset protection, and executive protection, offering tailored services to meet specific client needs. Inspired by the military abbreviation “CM” for “Continue Mission,” the company is committed to reliability, resilience, and mission-focused service. With a proven track record and a team of highly trained security professionals, Charlie Mike Protective Services delivers customized, high-quality security solutions. Team members join a mission-driven environment focused on safeguarding clients and supporting long-term partnerships.

Role Description The Administrative Coordinator is a Part/Full-time, on-site role based in the Greater Phoenix Area. This position supports daily office operations, including scheduling, document preparation, data entry, and maintaining accurate records for client accounts and internal processes. The Administrative Coordinator will handle phone calls and email inquiries, provide customer service to clients and partners, and coordinate communication between internal teams and field personnel. The role includes assisting with basic finance-related tasks such as processing invoices, tracking expenses, and supporting budget reporting. The individual will also help manage office supplies, organize files, support HR-related administration, and contribute to improving administrative procedures to ensure efficient operations.

Qualifications

• Strong communication skills, including clear verbal and written communication and professional interaction with clients, vendors, and team members.
• Proficiency in administrative assistance and organizational skills, including scheduling, record-keeping, document management, and multitasking in a fast-paced environment.
• Customer service experience, with the ability to respond to inquiries, resolve issues promptly, and maintain a client-focused approach.
• Comfort with office software (e.g., Microsoft Office or similar tools), email platforms, and data entry systems.
• Ability to work on-site at our headquarters in Phoenix, AZ, and collaborate with security and operations teams.
• High level of reliability, attention to detail, and discretion when handling sensitive information.
• Previous experience in an administrative or coordination role; experience in security or related industries is a plus.
• High school diploma or equivalent required; additional education or certifications in business administration or related fields are beneficial.