Administrative Coordinator

Administrative CoordinatorWe are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in a fast-paced, professional environment.The ideal candidate is detail-oriented, proactive, and eager to learn. In this role, you'll assist with managing schedules, organizing travel, processing expenses, and supporting smooth communication within the executive's team and across the organization.Key Responsibilities:Calendar Support: Help coordinate and maintain the executive's calendar by scheduling meetings, appointments, and events.Travel Coordination: Assist with booking travel arrangements, including flights, hotels, and transportation.Expense Reporting: Prepare and submit expense reports using Concur (or similar tools); training will be provided as needed.Administrative Support: Provide general administrative support to help keep the executive organized and prepared.Communication Assistance: Support email and meeting follow-ups to help facilitate clear communication across teams and with external contacts.Document Handling: Maintain files and handle sensitive information with discretion and professionalism.Team Collaboration: Work closely with other team members and departments to support shared goals and ongoing projects.Learning Mindset: Show an interest in the financial services industry and a willingness to grow within the role.