Administrative Coordinator

Administrative Coordinator$50,007.10 - $64,680.01Opening Date: 09/21/2026Closing Date: 10/03/ :00 a.m.Non-exempt - Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations PolicyJust cause subject to probationary periodFull-time (37.5 hours per week) position. The starting time for this position is 8:00am – 4:30pm.General SummaryPerforms complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative.Essential Functions and ResponsibilitiesPerforms administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.Prepares and records administrative records including federal and state grant applications, reports, and claims; assures necessary documents, forms, and materials are accurate and available for administrative decision making.Maintains and monitors assigned division's operating budget on a daily basis.Prepares budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence.Prepares letters, memos, forms, records, and other related correspondence including spreadsheets for financial analysis.Processes account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.Monitors, verifies, enters, and maintains timesheets. Processes attendance records and payroll for staff members of assigned division.Orders, tracks, and maintains inventory records including office and program supplies and off-site storage facilities.Processes and monitors equipment maintenance and repair requests.Receives incoming requests and provides support and assistance appropriate to skills level.Interacts with outside agencies and organizations to conduct business.Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.Operates an automobile to perform assigned job functions.

(if applicable)Performs related duties as assigned.QualificationsRequired Education and ExperienceHigh school diploma or GED equivalentThree (3) years of office clerical work experienceAdministrative support experiencePreferred Education and ExperienceAssociates degree or higherBookkeeping or accounting related work experienceRequired Licenses or CertificationsPossession of a valid Michigan driver's license and operable, insured automobile for authorized travelCompetencies for Successful Performance of Job DutiesKnowledge of:Modern office procedures and methodsVarious and specialty designated data processing/computer systems and applications for office administration across many departments in the CountyPrinciples and practices of basic bookkeeping and invoice processingGeneral clerical/administrative support and secretarial processes common to office administrationAccounts receivable and payable proceduresPayroll processing and timekeepingManual and electronic filing and record keeping procedures and retention schedulesHIPAA and other laws or County policies for maintaining record confidentialityCounty, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operationA variety of programs eligibility, enrollment and verification policies and practicesDatabase applications and report writing, data mining and collection for operational reviewSkill in:Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the publicProviding customer service to internal and external customers via phone, email and in personPerforming a variety of duties, often changing from one task to another of a different naturePerforming somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratiosOrganization and time managementAssigning, prioritizing, monitoring, and reviewing work assignmentsOperating personal computers with current versions of office efficiency software and applicationsPerforming data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reportingAbility to:Work in an environment which embraces the county's Dignity CampaignEffectively speak, write and understand the English languageEffectively speak, write and understand a language other than English is preferredUnderstand and carry out oral and/or written instructionsAccurately organize and maintain paper documents and electronic filesMaintain the confidentiality of information and professional boundariesTake initiative and Work independentlyProvide excellent customer service to both internal and external customers with tact and courtesyMeet schedules and deadlines of the workPerform moderate to high level clerical/administrative related duties with a high degree of accuracyLead and train staff and coworkersLearn new policies, practices and proceduresRead and understand laws, rulings and other published guidanceHandle, process and account for large sums of cash/moneyUnderstand and follow complex registration, eligibility and enrollment guidelinesWork Environment/ConditionsThe work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.N/S=Never/Seldom O=Occasionally F/C= Frequently/ContinuouslyWork EnvironmentOffice or similar indoor environment: F/COutdoor environment: N/SStreet environment (near moving traffic): N/SConstruction site: N/SConfined space: N/SExposuresIndividuals who are hostile or irate: OIndividuals with known violent backgrounds: N/SExtreme cold (below 32 degrees): N/SExtreme heat (above 100 degrees): N/SCommunicable diseases: N/SMoving mechanical parts: N/SFumes or airborne particles: N/SToxic or caustic chemicals, substances, or waste: N/SLoud noises (85+ decibels): N/SBlood Borne Pathogens: N/SPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.N/S=Never/Seldom O=Occasionally F/C= Frequently/ContinuouslyDemand :Balancing on even or uneven surfaces/ground: N/SBending (forward or backward bending at the waist): N/SClimbing up or down stairs, ladders, scaffolding and platforms: N/SCrawling (moving about on hands and knees). Inspecting in confined spaces: N/SDigging: N/SDriving on sealed and unsealed roads: OGrasping, gripping, holding, clasping with fingers or hands: OKneeling to work at low levels: OManual Dexterity (fine finger movements i.e., keyboard operating, writing): F/CLift/Carry/Move objects from one level/position to another:Up to 10 pounds: OUp to 50 pounds: OMore than