Administrative Coordinator – Mathematics Department

Administrative Coordinator – Mathematics DepartmentLocation: New York, NY 10012 (On-site)Pay Rate: $25.00 – $30.00 / hour (W2)Schedule: 35 Hours/Week (Monday – Friday)Duration: 3 Months (With potential for extension)Start Date: March 9, 2026The OpportunityJoin the administrative team of a world-renowned Mathematics department based in Greenwich Village. We are seeking a detail-oriented and dependable professional to serve as a central pillar of our daily operations. This on-site role is essential to maintaining the department's academic resources and providing high-level support to both our faculty and student body.Key ResponsibilitiesAcademic Communication: Compose and manage professional correspondence for students and faculty, ensuring clear, timely, and sophisticated communication across the department.Database & Records Management: Maintain and update academic records within a Microsoft Access database.

High proficiency in Google Workspace and Microsoft Office is required for daily task management.Resource Cataloging: Manage the organization and inventory of textbooks and instructional materials to ensure 100% accuracy of the department's academic library.Exam Administration: Oversee and proctor student placement exams, ensuring a secure, quiet, and professional testing environment.Required Skills & AbilitiesTechnical Proficiency: High level of comfort with Microsoft Access and Excel is mandatory. Candidates must be adept at data entry and database navigation.Communication Excellence: Strong written communication skills with the ability to maintain a professional tone suitable for a leading academic institution.Organizational Rigor: A keen eye for detail, specifically regarding inventory management and data integrity.Higher Education Experience: Prior experience working within a university or college setting is a significant plus.Upon completion of waiting period consultants are eligible for:Medical and Prescription Drug PlansDental PlanVision PlanHealth Savings AccountHealth Flexible Spending AccountDependent Care Flexible Spending AccountSupplemental Life InsuranceShort Term and Long Term Disability InsuranceBusiness Travel Insurance401(k), Plus MatchWeekly Pay