Administrative CoordinatorLocation: Des Moines, IA, United StatesAt Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function — bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.What You'll OwnFleet Administration: Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.Record Keeping: Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.Preventative Maintenance & Safety: Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.Vendor & Request Coordination: Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member — prioritizing urgent needs.Account Reconciliation & Reporting: Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.What You BringExperience in fleet administration, operations coordination, or a related fieldStrong attention to detail and comfort managing multiple priorities at onceFamiliarity with fleet management systems, DOT regulations, or compliance documentation a plusIntermediate Excel skills a plus — comfortable with things like pivot tables, filters, and formulas to manage and report on dataClear communicator who follows through and keeps stakeholders informedWhat You GetHealth, dental & vision insurance401k with company match & profit-sharingTuition reimbursementContinuing education & advancement opportunitiesPaid holidays & vacationWellness plan & lifestyle spending accountHealth club reimbursementLife, AD&D & prepaid legal