Administrative Coordinator

Administrative CoordinatorU.S. Bridge is seeking an organized, detail-oriented Administrative Coordinator to support our Engineering, Drafting and Project Management departments. This role is essential to keeping projects on schedule, ensuring smooth handoffs between departments, and outside services.

You'll work closely with project managers, engineering staff, and outside vendors to keep information flowing and jobs on track.Key Responsibilities Engineering, Drafting, and Project ManagementMaintain and update a master tracking list of all active jobs moving through Engineering and Drafting, monitoring progress against project managers' schedules and flagging any jobs at risk of falling behindCommunicate new job information promptly to the shop drawing coordinator so shop drawing production can be scheduled and managed effectivelyWork with the lead drafter to release and print Shop Drawings for the Shop teamPrepare and issue purchase orders for outside drafting agency services, ensuring accuracy and timely processingServe as a point of contact between engineering/drafting staff, project managers, and outside vendors to keep information current and accessibleMaintain organized records related to job status, drafting assignments, and vendor purchase ordersCoordinating Subcontracts and POs for Project ManagementUpdating project tracking sheetsGathering required contract documentation and sending to the appropriate partiesGeneral administrative tasks for both departmentsQualificationsPrior administrative, coordination, or project support experience (experience in manufacturing, construction, engineering, or a related industry a plus)Strong organizational skills with the ability to track multiple jobs/projects simultaneouslyComfortable working with spreadsheets and tracking tools (Excel or similar)Clear written and verbal communication skillsAbility to work collaboratively across departments and with outside vendorsSelf-starter who can identify schedule risks and proactively communicate themEducationAn associate degree is preferred.Working ConditionsGeneral office environment or can be a hybrid positionCollaborative teamworkCompetitive compensationPaid holidays / vacationHealth, dental, and vision insurance401K plan matchTuition ReimbursementOpportunity for stability and career growth