Administrative Business Partner

Administrative Business Partner (Hiring for leading global healthcare company focused on pharmaceuticals and diagnostics)

The Engineering Team at Pride Health / Russell Tobin is hiring an Administrative Business Partner for a world-class leading global healthcare company focused on pharmaceuticals and diagnostics near South San Francisco, CA

Responsibilities

• Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones
• Advanced knowledge of available IT systems (ex: cSuite, virtual collaboration tools)
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
• Plan large mid-level, internal meetings (e.g., department meeting, large team/committee)
• Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs
• Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.
• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
• Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc.
• Attend all internal meetings & assist in notetaking and/or action item follow up
• Draft email communications on behalf of manager, team, department, leader, etc.
• Coordinate collecting and implementing feedback for communications when applicable
• Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead
• Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)
• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
• Manage and plan team building events & workshops
• Keep up to date on available training and organize for team and/or other admins in dept
• Process and manage vendor/speaker engagements, contracts and payments, etc.
• Autonomously maintain department org charts

Required Skills and Qualifications

• An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• Experience working with senior leaders/management
• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of workflow among team members
• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
• Based on breadth of experience, skill and strategic context, making decisions independently and with minimal need of external input/validation
• In depth knowledge of Microsoft Office (PowerPoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed
• BS/BA degree or equivalent industry experience
• 1 year contract with possibility for extension
• Work requirements: Onsite opportunity in South San Francisco, CA 94080
• Shift: Core hours, regular business hours - Monday through Friday
• Pay rate range: $35-41/hr. depending on experience

Must be authorized to work in the United States.

Pride Health / Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.