Administrative Business Partner

Role Overview

CreateMe is hiring an Administrative Business Partner to support the Office of the CEO and key business operations across the company, working closely with the Founder & CEO and the executive team. This role reports directly to the Founder & CEO, with a secondary reporting line to the Director of People and Business Operations.

This is a high-expectation, high-learning role for someone highly capable, detail-oriented, and motivated to accelerate their career by working directly with a founder and executive team.

You will support the administrative and operational backbone of the company; ensuring priorities move forward, communication is clear, and execution follows through without drop-off. This is a hands‑on administrative role at its core, requiring consistent execution across documentation, coordination, and day‑to‑day operational tasks at a high standard and pace. The work ranges from highly tactical to increasingly strategic over time, as scope and responsibility expand.

You will work closely with the Founder & CEO and leadership team on real priorities across the business, gaining visibility into decision‑making, execution, and how operations scale. Over time, as trust and performance are established, you will take on increasing responsibility and ownership of more complex, high‑impact administrative and operational work. For strong performers who demonstrate a consistent track record of high‑quality execution, typically after at least 12 months, this progression is expected to lead to a transition into a full‑time, benefits‑eligible role with equity participation.

This is a high‑pace, high‑output role. Speed and responsiveness are the single most important drivers of success in this role. Responsiveness, prioritization, and consistent execution matter. You move quickly, exercise strong judgment, and favor progress over perfection while maintaining a high standard of accuracy.

You will work closely with leaders across finance, marketing, commercialization, engineering, apparel development, manufacturing, and facilities; supporting administrative and operational efficiency across teams and gaining exposure to how a company is built and scaled.

This is a part‑time hourly role (25–29 hours per week).

This position is not eligible for new employment visa sponsorship. Candidates must have full authorization to work in the United States.

This role is primarily onsite in our R&D Innovation Center in Newark, CA, with some work‑from‑home flexibility. The CreateMe office is in Newark, CA and this role is not eligible for relocation assistance.

Responsibilities

Office of the CEO operations

• Prepare agendas, materials, and presentations for internal and select external meetings
• Capture and synthesize meetings with a high degree of detail; document decisions, action items, and follow‑ups in real time or immediately after, maintaining clear ownership and command of details through to completion
• Own document management and filing; ensure materials are accurately named, organized, version‑controlled, and easily retrievable
• Document and update processes
• Follow‑up on CEO’s internal and external communications
• Anticipate CEO needs; take ownership and execute before being asked

Research and problem solving

• Conduct structured research; present clear, concise recommendations
• Identify gaps or inefficiencies; propose and implement improvements
• Ad hoc project support

Team and office support

• Provide broad administrative, operational, and corporate project management support across the business, including people, product development, and marketing, commercialization and facility functions
• Support office operations and ensure the workspace is organized and running effectively day‑to‑day and act as an on‑site point of contact
• Coordinate with and manage external vendors and partners, including facilities‑related vendors; ensure clear communication, timely execution, and follow‑through
• Assist with planning and execution of onsite events, meetings, and team activities
• Provide light calendar support and coordination

Drive execution of efforts across the company with these leadership qualities:

• Maintain momentum across multiple workstreams; prioritize and ensure work is completed on time
• Operate with speed and urgency; drive tasks forward without sacrificing accuracy
• Drive task completion across stakeholders; follow up proactively and persistently, engaging directly to remove bottlenecks, align priorities, and ensure timely execution, representing the Office of the CEO

Required Skills/Abilities

• Experience operating in a high‑performance environment (typically 3–7 years; startup, consulting, legal, finance, or executive support) in an executive/administrative/operational support function
• Experience supporting senior leaders or operating close to decision‑makers
• Exceptional attention to detail and accuracy across written and operational work
• Strong written and verbal communication; able to structure information clearly and concisely
• Strong judgment and prioritization; focus on what matters in fast‑moving environments
• Excellent organization and time management; able to manage multiple threads without drop‑off
• High ownership, follow‑through, and accountability
• Comfortable with ambiguity and changing priorities; remain composed and effective
• High level of professionalism, discretion, and judgment with sensitive information
• Proficiency with Google Workspace, Microsoft Office, Adobe Acrobat, and DocuSign
• Ability to build and leverage tools and technology, including excellent use of AI
• For any onsite work: Ability to stand and work on your feet for extended periods, push/pull/stoop/climb, perform occasional repetitive tasks, and occasionally lift up to 30 lbs

Preferred Skills/Abilities

• Experience in an early‑stage or high‑growth company
• Exposure to executive or board‑level materials and meetings
• Interest in apparel, manufacturing, or industrial technology
• Strong ability to present data and observations
• Educational background that is indicative of high professionalism and communication skills

Success In This Role

• The CEO and team operate more effectively because of your work
• Tasks and follow‑ups are completed without prompting
• Communication and documentation are consistently accurate and timely
• Work moves forward quickly with minimal friction
• You identify what needs to happen next and move it forward
• You can problem solve independently

This Role Is For Someone Who

• Is highly conscientious and takes pride in doing things right
• Learns quickly and actively seeks to improve
• Wants exposure to how a company is built and run
• Is comfortable being held to a high bar and growing into more responsibility

This Role Is Not a Fit If

• You need step‑by‑step direction for most tasks
• You struggle with ambiguity or frequent changes in priority
• You are looking for a routine or low‑intensity administrative role
• You do not consistently follow through or take ownership of outcomes
• You prefer to work slowly or over‑optimize for perfection
• You are not highly responsive or let tasks sit without action

At CreateMe Technologies, we value diversity and treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.