Administrative Bookkeeper

Administrative BookkeeperPay: $20.00 per hourSchedule: Monday - Thursday, 7:00 AM - 5:00 PMBreaks: Two 15-minute breaks and one 30-minute lunchTarget Start Date: November 16, 2026Position Overview:We are seeking an experienced, organized, and detail-oriented Administrative Bookkeeper to support daily bookkeeping, payroll, invoicing, inventory tracking, and general office operations for a manufacturing company specializing in convenience store products, including coffee and drink organizers. The ideal candidate has hands-on experience with Intuit QuickBooks, Microsoft Excel, accounts receivable, and accounts payable. Spanish bilingual skills are a plus!Key ResponsibilitiesBookkeeping & AccountingUse Intuit QuickBooks to enter and maintain financial records.Process accounts receivable and accounts payable.Prepare customer invoices from incoming orders.Contact customers regarding outstanding payments.Process accounts payable and print checks.Enter weekly payroll for approximately 10 employees.Prepare weekly reports and status updates using QuickBooks and Excel.Purchasing & InventoryOrder materials needed for production.Maintain accurate inventory records and track materials used in production.Prepare and distribute purchase orders to the appropriate departments.Keep records of purchases, materials, and inventory levels.Shipping & Office AdministrationObtain UPS and freight shipping quotes.Track UPS pickups and deliveries.Answer incoming phone calls and respond to general inquiries.Maintain office files and perform general administrative duties.Assist with office projects, including cutting labels and light assembly tasks as needed.Communicate primarily through email and support daily office operations.QualificationsPrevious bookkeeping or administrative accounting experience required.Experience with Intuit QuickBooks required.Proficiency in Microsoft Office Suite, especially Excel.Knowledge of accounts receivable and accounts payable.Experience with invoicing, payroll, and check processing.Strong organizational skills and attention to detail.Ability to maintain accurate records and manage multiple responsibilities.Strong written and verbal communication skills.Spanish bilingual skills are a plus.Work EnvironmentThis position is based in an office within a manufacturing facility.

Most production employees work in the warehouse, while the administrative bookkeeper manages office operations, bookkeeping, purchasing records, inventory tracking, and shipping coordination. The office has limited walk-in traffic, with most communication handled by email and telephone. Training will be provided by the current office assistant to help ensure a smooth transition.How to ApplyReady to join our VIP event call list?

Get scheduled for an interview today!Email Resume: Us: Walk-Ins Welcome: Express Employment Professionals 1005 SW 10th Street, Suite 102 Ocala, FL 34471