Administrative Associate ll

Administrative AssociateThe Administrative Associate will support day-to-day administrative operations, faculty scheduling, financial processing, and community event planning while serving as a key point of coordination for internal and external stakeholders. This temporary role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.We're looking for someone who:Has a minimum of 3 years of administrative experience, preferably within an academic, healthcare, or research environmentDemonstrates strong organizational, communication, and customer service skillsHas experience managing calendars, coordinating meetings, and supporting multiple stakeholdersCan draft professional correspondence and handle confidential information with discretion and sound judgmentHas experience processing financial transactions, including reimbursements, invoices, vendor payments, and purchasing card reconciliationsIs proficient with administrative systems and Microsoft Office applicationsCan successfully coordinate events, logistics, and communications initiativesWorks independently while effectively managing competing priorities and deadlinesHas prior experience with Stanford administrative and financial systems, including Oracle Financials, PCard transactions, and reimbursement processing (preferred)Has previous experience supporting faculty members in an academic environment (preferred)Has experience working with minors in educational, research, or community-based programs (preferred)What you'll do:Provide administrative support to faculty members, including complex calendaring and meeting coordinationManage day-to-day administrative operations and general office support activitiesProcess reimbursements, purchasing card transactions, invoices, and other routine financial transactionsCoordinate vendor communications and solicit in-kind donations for community eventsPartner with Facilities and other service providers to arrange event logistics, including tables, chairs, linens, and equipmentAssist with the development and production of program booklets, event materials, and supporting documentationSupport event advertising and outreach efforts through email campaigns, website updates, flyers, and communications coordinationServe as a liaison between faculty, staff, vendors, and community partnersTrack deadlines, maintain records, and ensure timely completion of assigned projectsProvide support for community events involving high school research assistants and other participantsAssist with special projects and additional administrative initiatives as assignedWhy you'll love working here:Weekly pay Paid sick leave Health, vision, dental, pet insurance, and more