Administrative Associate - FHC

Minimum Salary
US-MA-Westborough

Job Location
2 days ago(9/16/2026 4:56 PM)

Requisition Number

# of Openings
1

Posted Date
Day

Shift
Non Exempt

Exempt/Non-Exempt Status
Union Position-W28-SHARE

Union Code
Union Position - SHARE (W28)

Position Type
Full-Time

Min
USD $38,604.80/Yr.

Max
USD $47,528.00/Yr.

Overview

JOB SUMMARY:

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

Responsibilities

ESSENTIAL FUNCTIONS:

Perform data entry and generate reports.

• Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
• Process and track documents such as invoices, payments, requisitions and expense reimbursement.
• Provide administrative support with the preparation of materials, agenda, notes, and handouts.
• Type, edit, and proofread material.
• Answer phones and screen calls. Take messages and relay information within scope of authority.
• Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
• Order and maintain office and other department supplies.
• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• High school diploma, or equivalent experience
• 0 years of experience, entry level role
• Specialized secretarial training preferred
• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve

Additional Information

**position is mainly remote but does involve on site presence 1x every 6-10 weeks or so, therefore, the hybrid status**