Administrative Associate

Administrative AssociateBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.Posting Number - S15795PWorking Title - Administrative AssociateDepartment - FACS-Human Devel & Family SciAbout the University of Georgia - Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.UGAis currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.UGAemploys approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.Posting Type - ExternalRetirement Plan - TRSEmployment Type - EmployeeBenefits Eligibility - Benefits EligibleFull/Part time - Full TimeWork Schedule - Monday-Friday; 8-5 p.m.Advertised Salary - $35,200 - $42,240Open until filled - YesProposed Starting Date - 10/26/2026Special Instructions to ApplicantsLocation of Vacancy - Athens AreaEEO Policy Statement - The University of Georgia is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( ).USG Core Values Statement - The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. OurUSGStatement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and eachUSGcommunity member is responsible for demonstrating and upholding these standards. More details on theUSGStatement of Core Values and Code of Conduct are available inUSG Board Policy .Additionally,USGsupports Freedom of Expression as stated inBoard Policy 06.05 Freedom of Expression and Academic Freedom.Position InformationClassification Title - Administrative Assistant IFLSA - Non-ExemptFTE - 1.00Minimum Qualifications - High school diploma or equivalentPosition Summary - This is an Administrative Associate position in the Department of Human Development and Family Science (HDFS) within the College of Family and Consumer Sciences. The position provides administrative and academic program support for the department's academic programs, including the Couple and Family Therapy (CFT) doctoral and master's programs and the Child Life program.

The incumbent supports faculty, program directors, coordinators, and departmental leadership in the administration and coordination of academic programs, student service activities, assessment and reporting processes, and program communications.The position serves as an administrative resource for the department, providing support for academic programs, admissions and recruitment activities, assessment and reporting processes, program records management, communications, and other departmental initiatives.The incumbent also supports departmental operations through coordination of events, student engagement, and dissemination of departmental information through print and digital media channels. This position requires strong organizational, communication, and customer service skills, the ability to manage multiple priorities simultaneously, and effective collaboration with a broad range of internal and external stakeholders.This position reports directly to the Department Head of Human Development and Family Science and works closely with theHDFSOffice Manager, who provides guidance regarding day-to-day activities, departmental priorities, and administrative procedures.Knowledge, Skills, Abilities and/or Competencies - Customer Service:Ability to provide responsive, courteous, and professional service to students, faculty, staff, and external stakeholders.Attention to Detail:Ability to accurately review, organize, and maintain records, data, correspondence, and administrative documentation.Multitasking:Ability to manage multiple assignments, competing priorities, and deadlines while maintaining accuracy and quality.Organization:Ability to organize work, prioritize tasks, and effectively manage deadlines with minimal supervision.Communication:Ability to communicate clearly and professionally through email, telephone, written correspondence, and in-person interactions.Technology/Systems:Ability to utilize Microsoft Office Suite and ability to learn and effectively use institutional databases, software, and administrative systems.Data Management:Ability to enter, maintain, retrieve, and organize information using spreadsheets, databases, and other electronic systems.Problem Solving:Ability to identify routine issues, determine appropriate solutions, and seek guidance when necessary.Coordination:Ability to coordinate meetings, events, schedules, and administrative activities involving multiple stakeholders.Confidentiality:Ability to handle sensitive and confidential information appropriately and in accordance with established policies and procedures.Flexibility:Ability to adapt to changing priorities and provide administrative support across various departmental initiatives as needed.UGASystems:Knowledge ofUGAsystems or a commitment to learningUGAsystems (e.g., Xitracs, Banner).Physical Demands - Standard office environment.Prolonged concentration and use of computer screens for extended periodsOccasional movement between office, meeting, and event spacesIs driving a responsibility of this position? - NoIs this a Position of Trust? - YesDoes this position have operation, access, or control of financial resources? - NoDoes this position require a P-Card? - NoIs having a P-Card an essential function of this position?

- NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care? - NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) - YesCredit and P-Card policy - Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit theUGA Credit Background Check website.Background Investigation Policy - Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit theUGA Background Check website.Duties/ResponsibilitiesGraduate Program Academic Support:Assist Couple & Family Therapy (CFT) doctoral program, Couple and Family Therapy master's program and Child Life program directors and coordinators.Gather and organize records for accreditation / certification documentation, and assisting with preparation of application materials. This includes assisting directors in day-to-day activities as assigned.Assist in developing and maintaining database for tracking student information for reporting, and administer student surveys (e.g., through QuestionPro).AssistCFTPhD, MSCFTand Child Life program directors in organizing records (e.g., MOUs) with internship and similar placements.Facilitate communication among internship sites and program directors.Other support ofCFTand Child Life programs as assigned by Department Head and Office Manager.Percentage of time - 45General Departmental Administrative Support:Assist in the development and administration of student and faculty intramural awards.Monitor faculty and student research.Assist Department Head andFACSCommunication staff to produce and disseminateHDFSresearch news via print and social media outlets.Support relationships with alumni by maintaining alumni database, assisting with event planning, and assisting with dissemination of department news to alumni.Assist the Graduate Program Administrator as needed, such as with coordinating admissions activities, interview scheduling, campus visits, and orientations.Assist with organization, coordination and execution of general departmental eventsOther duties as assigned by Department Head and Office Manager.Percentage of time - 30Undergraduate Academic Program Support:Assist Undergraduate Coordinator andHDFSOffice Manager with course scheduling, assessing and recording student learning outcomes (e.g., through Xitracs), and preparing annual reports.Assist in undergraduate recruitment by developing recruitment materials, working with Student Success and Advising Center to promote