Administrative Assistant

Administrative AssistantWe are looking for an Administrative Assistant to support daily operations and help keep business activities organized in Ventura, California. This contract position with permanent potential is ideal for someone who enjoys managing schedules, coordinating communications, and handling detailed administrative work in a fast-paced office setting.

The role also contributes to bid and contract support, document control, and front desk coverage while ensuring information is accurate, timely, and well maintained.Responsibilities:Organize calendars, schedule appointments, and coordinate meetings to support smooth day-to-day operations.Arrange travel logistics and assist with related planning details for staff as needed.Prepare, assemble, and track bid submission materials while helping maintain required supporting documentation.Research prospective business opportunities and monitor upcoming solicitations and deadlines.Maintain accurate records for bids, contracts, subcontractors, vendors, and related project documentation.Support project kickoff activities by gathering and processing items such as bonds, insurance certificates, and contract paperwork.Track key milestones, compliance dates, amendments, correspondence, and audit-ready files for active projects.Assist with subcontractor and vendor administration, including outreach lists, licensing information, payment-related support, and certified payroll documentation.Perform data entry, reception coverage, inbound call handling, visitor assistance, and general office administrative tasks.Contribute to special projects and provide broad administrative support wherever needed across the office.