Administrative Assistant

Our client, a well-known gas and electric utility company, is actively hiring an Administrative Assistant to join their team in Valparaiso, IN! This role will be onsite.

This is a W2 contract budgeted until June 21, 2027, with benefits offered!

In this role, provide comprehensive administrative support to management and cross-functional teams. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while maintaining a high level of professionalism.

What You Will Be Doing

• Provide administrative support to management and departmental teams.
• Make decisions within the scope of the role and exercise sound judgment when planning, organizing, and prioritizing daily work.
• Coordinate and schedule meetings, including meeting room reservations and logistics.
• Manage travel arrangements and process team travel requests.
• Assist with budget tracking and administrative reporting.
• Prepare and process timesheets and expense reports.
• Support employee lifecycle activities, including staff changes and onboarding/offboarding administration.
• Manage team correspondence, documentation, and general communications.
• Provide support across various business systems and administrative platforms.
• Perform general secretarial and office administration duties as required.
• Contribute to departmental efficiency by identifying opportunities to improve administrative processes.

Required Skills & Experience

• High School Diploma required; Post-Secondary education is an asset.
• 5+ years of administrative or executive support experience.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and make decisions within established guidelines.
• High attention to detail and strong problem-solving skills.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Experience working with ERP systems and other business software applications.
• Ability to handle confidential information with discretion and professionalism.