Administrative Assistant, Universal Studios Hollywood

Administrative Assistant, Universal Studios HollywoodAssists with administrative and clerical processes in support of the Attractions, Excellence, and Operations teams. Includes both routine and non-routine administrative assignments in support of the efficient operation of the overall Department.Job Responsibilities:Provides general administrative support and performs clerical duties for department managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondenceAssists with processing purchase orders, and invoice payment processingAnalyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate partiesSchedules and coordinates project meetings and/or conference calls with internal and external clients and vendors.

Distributes meeting minutes, initiates and follows-up with action items and Project ManagementMaintains and archive electronic and hard-copy department filesProcesses project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when neededOrder and manage office supplies/inventory for team. Coordinate maintenance of office equipment with appropriate vendorsMaintain general suite order and cleanliness.

Ensure department office environment is maintained professionally and aesthetically to receive visitorsPerforms other duties as assignedQualifications:High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacityProven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft office softwareProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Desired Characteristics:Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationshipMust be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-throughAbility to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficientlyFamiliarity with Microsoft Access or equivalent database programsProven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systemsThis position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $26.00 - $28.00.As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to