Administrative Assistant - TPA Airport

Administrative AssistantThe Administrative Assistant will play a vital role in supporting the daily operations of an office by managing administrative tasks and ensuring efficient office functionality. This position involves organizing and scheduling appointments, handling correspondence, preparing reports, and maintaining filing systems. You will also be responsible for providing support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed.

Key skills for this role include strong organizational abilities, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.ResponsibilitiesAdministering all testing for local applicants and coordinating badging and vettingAssist with Recruiting, Hiring and training of local employeesMaintain employee schedulesDaily Management of timekeeping entries, payroll and assisting with issuesHandling HR related issues, communication with corporate and file managementHandle any reports or information requested by Station ManagementCan work on client specific supply orders, reporting and complianceMaintains a strong working relationship with airline partnersCan demonstrate regular, predictable attendance at job locationUtilizing excellent communication skills for client interactionEmploying problem solving abilities for issue resolutionPerform any additional duties as assigned by managementQualifications18 years of age or olderEligible to work in the United StatesCommunicate effectively in English (reading, writing, speaking)Must have a valid state-issued driver's license with an acceptable driving recordBilingual in English/Spanish a plus2 Years experience as an Admin or Administrative AssistantExperience in customer service requiredIntermediate/Highly proficient Word, Excel, PowerPoint, OutlookAbility to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile DevicesEffectively communicate with colleagues and clients, both in-person and through electronic meansPass a background check and drug screenEligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidaysMust be flexible to work extended hours on occasion to support our field operationsTo perform this job successfully, an individual must be able to perform each essential requirement satisfactorily.

The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.Physical Activity/Working Conditions May Include:Ability to lift up to 25 poundsPosition is generally sedentary, sitting for long periods of timeBe able to hear and respond to the spoken voice and to audible alarmsTasks may involve repetitive motions of the arms, wrists, hands and/or fingersSpecific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.PrimeFlight Aviation Services, Inc.

is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.