Administrative Assistant to the Superintendent/HR Coordinator

Administrative Assistant to the Superintendent/Human Resources CoordinatorDo you want to be part of a high performing team of leaders committed to excellence, service, and continuous improvement? Woodstock Public Schools invites highly motivated, organized, and detail-oriented professionals to apply for the position of Administrative Assistant to the Superintendent and Human Resources Coordinator. This fast-paced position serves as a key member of the District Office team. The successful candidate will coordinate essential human resources functions; support required state reporting and provide critical administrative and secretarial support to the Superintendent of Schools.Primary ResponsibilitiesCoordinate recruitment, application review, interview scheduling, reference verification, and hiring documentationProcess employee onboarding, orientation, transfers, resignations, retirements, and separation processesMaintain accurate and confidential personnel files, employment records, certification information, and compliance documentationAssist with employee background checks, required clearances, and mandated employment proceduresMonitor employee certifications, permits, endorsements, and renewal requirementsPrepare and submit accurate personnel information for required local, state, and federal reportsMaintain HR databases, employee records, staffing lists, and organizational informationAssist with leave requests, attendance records, workers' compensation documentation, and employee benefit coordinationPrepare correspondence, reports, meeting materials, employment documents, and other confidential communicationsManage the Superintendent's calendar, appointments, correspondence, telephone calls, and meeting logisticsProvide administrative support for Board of Education meetings, preparation of board packets, district initiatives, and District Office operationsRespond professionally and respectfully to employees, applicants, families, community members, and outside agenciesManage multiple priorities, meet firm deadlines, and ensure that all work is complete, accurate, and carefully reviewedOther duties as assignedThe duties described above are intended to illustrate the position's primary responsibilities and are not an exhaustive list. The employee may be required to perform additional duties consistent with the role and the operational needs of the district.Required Qualifications and CharacteristicsAn exceptional work ethic and a strong commitment to excellenceUncompromising integrity, discretion, and confidentialityOutstanding attention to detail and accuracyStrong organizational and time management skillsThe ability to manage multiple priorities in a fast-paced environmentThe ability to remain calm, professional, and effective under pressureExcellent written, verbal, and interpersonal communication skillsThe ability to build positive relationships and work collaboratively with othersCoachability, sound judgment, initiative, and a willingness to learnA sincere desire to contribute, grow professionally, and be successful as part of a high performing teamThe ability to anticipate needs, solve problems, follow through, and complete assignments with minimal supervisionPreferred QualificationsHigh School Diploma, Associate's Degree in related area, preferred5+ years secretarial experience or 5+ years related experience preferredExperience with human resources functions and confidential personnel recordsProficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and TeamsStrong spreadsheet, database, records management, and document preparation skillsExperience with school district operations, state reporting, or public sector administrationPrior experience supporting senior level administrators or organizational leadersLanguage SkillsAbility to read and comprehend instructions, correspondence, and memos.

Ability to compose correspondence. Ability to present information in small-group or one-on-one situations to staff members and visitors.Other Skills and AbilitiesWorking knowledge of general office procedures, Board of Education and Connecticut State Department of Education policies, procedures, and structures. Ability to deal with a variety of concrete variables in situations where only limited standardization exists. Ability to perform detail work involving written or numerical data and to make arithmetical calculations rapidly and accurately. Ability to establish and maintain effective working relationship with other employees and the public.Physical DemandsThe physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable qualified individuals with a disability to perform essential functions. While performing the duties of the job, the employee is regularly required to sit, use arms, legs, hands and fingers to handle, reach and type; talk and hear. The employee is occasionally required to walk, stand, and stoop. The employee must regularly lift up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to focus.

The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints.The Woodstock Board of Education does not discriminate on the basis of age, gender, race, religion, disability, ethnicity, or sexual orientation.The information contained in this job description is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.