Administrative Assistant to Managing Director

Overview

We are seeking an experienced and highly dedicated Administrative Assistant to provide 1:1 executive support to a busy Managing Director of a renowned global finance firm. This role requires a polished professional who thrives in a fast-paced, high-volume environment and brings proactive energy and excellent communication skills. The executive is kind, well-respected, and understands how to utilize an assistant. If you are an experienced administrator who has worked successfully in professional services and enjoys taking the reigns and being an entrusted partner, this could be the right role for you.

Schedule: Onsite Monday – Friday

Base pay range: $120,000.00/yr - $130,000.00/yr

Location: San Francisco, CA

Direct message the job poster from Career Group

We are seeking an experienced and highly dedicated Administrative Assistant to provide 1:1 executive support to a busy Managing Director of a Renowned Global Finance Firm. This role requires a polished professional who thrives in a fast-paced, high-volume environment and brings proactive energy and excellent communication skills. This executive is kind, well-respected and understands how to utilize an Assistant. If you are an experienced Admin who has worked successfully in professional services and enjoys taking the reigns and being an entrusted partner, this could be the right role for you!

Responsibilities

• Provide Executive-level support including heavy scheduling, calendar management, travel coordination, and expense processing
• Partner on office management duties such as event planning, hosting and preparing for special visitors/meetings, and overall group organization
• Serve as a trusted liaison—anticipating needs and staying steps ahead in a demanding, high-performance environment
• Maintain discretion and professionalism at all times

Qualifications

• 10+ years of administrative experience; professional services experience required
• Proven ability to handle high-volume, fast-moving workflows with accuracy and composure
• Proactive professional who thrives under pressure
• Strong organizational and communication skills; highly detail-oriented

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Venture Capital and Private Equity Principals and Financial Services