Administrative Assistant to Facilities and Maintenance/Operations Department

Administrative AssistantLocation: Pilot Drive, PCCS Educational Support CenterHours: 40 hours a week, 8 hours per day, 260 days per yearMinimum Qualifications:High school graduate or equivalent.Detail oriented.Ability to organize work and projects.Ability to take initiative and work independently without direct supervision.Ability to maintain confidential information.Proficient with office procedures and equipment.Familiar with SmartXL Simplified Management Analysis & Reporting.Demonstrated computer experience with word processing, database, and spreadsheet applications.Ability to work under stress in critical emergency situations.Ability to maintain positive public relations with staff, vendors, and the community.Excellent oral and written communication skills.Ability to set, manage, and coordinate multiple priorities.Past attendance and job performance records must be satisfactory to administration.Duties and Responsibilities:Provide customary secretarial support to operations group.Carry out general office duties such as monitoring budgets, statistical records, purchase orders, accounts payable, generating correspondence and payroll.Process check requests and purchase orders.Carry out notification process following established guidelines for building emergencies.Monitor payroll/overtime timesheets.Maintain a database for all district work orders.Maintain/develop spreadsheet for all operation accounts payables.Maintain/develop reports for all departments that use fuel pumps at Transportation.Provide daily work schedules for operations staff and technicians.Provide final accounting of all bills/invoices to work orders.Assist with administrative assistant support of Facilities & Maintenance/Operations work orders, capital improvements, and budget expenditures.Bending, lifting, and overhead work required.Performs other duties as assigned.Reports To: Director of Capital Programs and FacilitiesRate of Pay: $20.30 per hour, Level 6 Step 1Beginning Date: As soon as possibleEvaluation: Performance of this position will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.Method of Application:Internal Applicants: Apply online using the Internal Applicants section.External Applicants: Apply online using the External Applicants section.Physical Demands:Frequently required to stand, talk or hear, walk, sit, bend or twist at the neck more than the average person.Occasionally required to push or lift up to 50 lbs.Specific vision abilities required by this job include close vision and the ability to adjust focus.Work Environment: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace.Terms of Employment: Upon recommendation for employment, all school employees are electronically finger printed for a criminal history background check.Deadline: Open until filled