Administrative Assistant to Dean - Science & Engineering

Job DescriptionThe primary responsibility of this job is to provide administrative support for the Dean of the College of Science and Engineering.ResponsibilitiesMonitor Course Schedule Change Requests (CSCR's) and keep logMonitor College of Science and Engineering emailsProcess items for dean signature and distribute to next stepMonitor COSE Curriculum Change Proposals (CCP's) and keep a logCreate agenda and take minutes for the COSE biweekly Chairs meetingAttend the monthly COSE College meetingSend notification and reminders to COSE department chairs and assistants about things coming due to the deanAttend Chapel every Wednesday and FridayAttend all university wide meetings and prayer services throughout the yearCheck the mail at least once a weekCoordinate the COSE Faculty Breakfast at the beginning of the Academic YearWork with department chairs to determine who will attend the CEP meetings and relay that information to the ORU coordinatorCollege department meeting minutes each monthRun reports as neededWork with departments to update the outlook address book each semesterAdd all important dates and deadlines to the dean's calendarSchedule meetings and interviews for the deanProcess requisitions when neededKeep up with the budgetMonitor Faculty and Staff hiringRequirementsEducation: Requires a high school diploma or GED. College level courses are helpful.Experience/Skills/Abilities:Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software. Requires excellent keyboarding skills.Requires 3 (three) years of secretary or 5 (five) years clerical experience.Must be able to compose correspondence and take minutes.Must be creative and resourceful.Must exhibit and maintain confidentialityMust possess the ability to recognize needs and implement changes when needed.Must exhibit the ability to complete comprehensive projects with minimal supervision.Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures.Equal Employment Opportunity:Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.