Administrative Assistant - Title Department

Administrative Assistant In The Title DepartmentThe Administrative Assistant in the Title Department provides essential support to the title and registration team by managing the high-volume documentation required for vehicle or property title processing. This role ensures all paperwork is accurate, compliant with state regulations, and processed within strict deadlines to facilitate seamless transfers and registrations.Key ResponsibilitiesPrepare, review, and submit title and registration applicationsVerify that all documents (Power of Attorney, Odometer Statements, Bills of Sale) are complete and accurateAccurately enter vehicle or property data into internal CRM and state-specific databasesMaintain organized digital and physical filing systems for all title recordsAudit files for missing signatures, incorrect VINs, or missing notarizationsEnsure all transactions adhere to state Department of Motor Vehicles (DMV) or industry-specific regulationsAct as a point of contact for clients, dealerships, or government agencies regarding title status, missing information, or rejected applicationsMonitor and process payments for registration fees, sales tax, and title penalties. Ensure checks are cut and delivered to the appropriate agencies on timeRequired Qualifications1-2 years of administrative experience, preferably within a Title & Registration, Real Estate, or Automotive environmentProficiency in Microsoft Office Suite (Excel/Word) and experience using CRM or specialized title softwareExceptional accuracy in data entry and the ability to spot minute errors in legal documentationFamiliarity with state-specific title laws and tax requirements is a plusStrong written and verbal skills for professional correspondence with government agencies and clientsMust have valid DL and clean driving record