Administrative Assistant, The Political Asylum/Immigration Representation Project

Administrative AssociateThe Political Asylum/Immigration Representation Project (PAIR) is the leading provider of pro bono legal representation to low-income asylum-seekers and immigrants unjustly detained in Massachusetts.Position: As a contributing staff member of PAIR, the Administrative Associate will support the overarching mission of the organization and to help PAIR to achieve its goal of ensuring that PAIR clients receive high quality legal representation as they seek political asylum and other related forms of humanitarian relief in the U.S. The Administrative Associate position requires strong organizational and communication skills and computer proficiency.Responsibilities:Direct callers and visitors to the appropriate staff person or to the call centerHandle the day-to-day administrative functions, tasks, and assignmentsUpdate, review, and monitor multiple calendarsSupport basic accounting, human resources, and other functions as assignedAssist with audit preparationData entry and preparation of acknowledgement letters using donor management systemSupport fundraising events, donations and expenses processingPrepare materials, computer equipment, and set up for trainings and meetingsProvide support to all staff members as needed, particularly PAIR's Executive DirectorWork with Development Manager to maintain and coordinate aspects of PAIR's CRM database SalesforceCoordinate supply orders for staff and officeServe as back-up and support to quickly handle any computer, internet, telephone, or other technology and equipment issuesSchedule and coordinate meetings for staff and Board of DirectorsOther tasks as neededQualifications:3-5 years of office related work experience preferred in for-profit office or nonprofit settingExperience in a fast-paced, team environmentEase and facility with social media including Facebook, TwitterProficiency in Microsoft Word, Excel, and preferably Quick BooksComfort handling sensitive and confidential informationAbility and willingness to manage up and anticipate needsAbility to commute to the office and work in-personHeavy use of computer and telephoneMust have cultural sensitivity and ability to relate well and effectively in a diverse workplace with a diverse client populationAbility to establish and maintain a positive and professional relationship with co-workers, clients, and community service providersHow to Apply:Nominations or applications, including a cover letter, resume, and 3 references, should be sent to