Administrative Assistant - Teaching and Learning

Compensation Plans Clerical/Technical SupportCompensation Plan Pay Grade: 4 Shift Type: Full-Time Wage/Hour Status: Non-Exempt Reports To: Director/Coordinator - Teaching & Learning Employment Begins: As soon as possiblePrimary Purpose: To handle the secretarial duties involved with curriculum coordinators and director and the effective organization of each subject area.Qualifications: Education/Certification: High School Diploma or equivalent Special Knowledge/Skills: Knowledge of basic computer and keyboarding skills Experience: Prior secretarial experience at a school or administration levelMajor Responsibilities and Duties: Answer telephones, respond to inquiries or route calls to appropriate person. Demonstrate effective communication, public relations, and interpersonal skills Enter data in Eduphoria, Munis, and other Google applications Work well with others, exhibit exceptional diplomacy, and maintain confidentiality Assist in compiling information for the preparation of various reports for coordinators. Type correspondence such as letters, memos, reports and forms.

Prepare requisitions for purchases and checks. Maintain and update computer databases for coordinators/director. Make travel arrangements including air and hotel reservations.

Submit and track purchase orders for equipment and supplies. Perform other duties as assigned.Supervisory Responsibilities: None Working Conditions: Mental Demands: Writing routine reports and correspondence Interacting with the public and other staff and occasionally meeting multiple demands from several people Interpreting a variety of instructions furnished in written, oral diagram, or schedule form. Physical demands/environmental factors: Continuous typing Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.

Lifting/moving up to 10 pounds such as supplies of copier paper. Moderate noise level in the work environment. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.